Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: November 19, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Wilson Bauhaus Interiors LLC, an authorized
dealer, through the Omnia Partners Contract Nos. R191802 Allsteel, R191811 National, R191803
Exemplis, & 2019.001896 Kimball Office, for procurement fulfillment of office furniture for the City of
Denton for the Facilities Management Department; providing for the expenditure of funds therefor; and
providing an effective date (File 8498 – awarded to Wilson Bauhaus Interiors LLC, in the five (5) year not-
to-exceed amount of $3,000,000.00).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The proposed contract will allow Facilities Management to purchase Hon furniture products to replace or
supplement the current inventory in City facilities. On March 22, 2022, the City Council approved a three
(3) year contract with Wilson Bauhaus Interiors LLC for the acquisition of office furniture for $1,056,250.
The proposed contract amount for the next five (5) years is higher than the previous three (3) year contract
due to the extended duration and increased costs associated with inflation and enhanced services.
Additionally, Facilities Management is completing significantly more work, which necessitates a higher
investment to ensure quality and efficiency within all City departments and new buildings. The City is
working to implement a uniform standard of sustainably made office furniture through efficient
procurement practices. This contract will allow the City of Denton departments to replace existing worn
furniture with the uniform furniture selection and place needed additional furniture in alignment with the
selected standard and the City’s master plan.
Category Year 1 Year 2 Year 3 Year 4 Year 5 Total
Furniture Purchases $500,000 $530,000 $560,000 $590,000 $620,000 $2,800,000
Contingency 200,000
Total $3,000,000
Pricing obtained through the Omnia Partners Cooperative Purchasing Network has been competitively bid
and meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 14, 2021, City Council approved the interlocal agreement with Omnia Partners (Ordinance
2021-1842).
RECOMMENDATION
Award a contract with Wilson Bauhaus Interiors LLC, an authorized dealer, for procurement fulfillment of
office furniture for the City of Denton for the Facilities Management Department, in a five (5) year not-to-
exceed amount of $3,000,000.
PRINCIPAL PLACE OF BUSINESS
Wilson Bauhaus Interiors LLC
Dallas, TX
FISCAL INFORMATION
These products and services will be funded through the department’s budget as needed. The City will only
pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Sheets
Exhibit 3: Comparison
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-4467.
Legal point of contact: Marcella Lunn at 940-349-8333.