Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: November 19, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Action Target Inc., for the purchase and installation
of filters with waste removal for the indoor gun range for the Police Department; providing for the
expenditure of funds therefor; and providing an effective date (RFP 8619 – awarded to Action Target Inc.,
for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year
not-to-exceed amount of $213,785.66).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
The Denton Police Department’s (DPD) indoor range has been operational since 2023. The indoor range
requires an extensive air filtration system to remove air contaminants (primarily lead) that accumulate from
the discharge of firearms during training and qualifications. The ventilation system is equipped with sensors
that will notify range personnel when they are near the end of their service life. Based on current usage, the
vendor suggested that the department will need to replace the 34 Hi-Flo SR bag filters every three (3) to six
(6) months along with the Absolute VG-SR HEPA filters every 18 months to effectively capture air
contaminants that are created from DPD gun range use. Additionally, the department will need a vendor
who also provides any necessary materials for handling the removal and safe disposal of the filters.
Usage of the indoor range is mandatory for DPD officers to maintain their peace officer certifications. The
Texas Commission on Law Enforcement (TCOLE) requires officers to qualify regularly with handguns,
shotguns, and rifles carried in the performance of their duties. City Facilities personnel will not handle or
change these filters as they are deemed hazardous materials due to lead contamination.
Projected Spend
2024-25 2026-2027** 2028-2029** Total
HEPA Filters x 34 $21,079.66 $31,521.00 $34,673.00 $87,273.66
Bag Filters x 34 7,782.60 16,894.00 18,583.00 43,259.60
Waste Removal 9,999.40 10,999.00 12,099.00 33,097.40
Labor 10,500.00 11,550.00 12,705.00 34,755.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
2024-25 2026-2027** 2028-2029** Total
Equipment Rental 2,000.00 2,200.00 2,420.00 6,620.00
Shipping 2,652.00 2,917.00 3,211.00 8,780.00
Total $54,013.66 $76,081.00 $83,691.00 $213,785.66
**The cost is calculated for a replacement every 18 months.
Requests for Proposals were sent to 164 prospective suppliers of this item, including six (6) Denton firms.
In addition, specifications were placed on the Procurement website for prospective suppliers to download
and advertised in the local newspaper. Two (2) proposals were received and evaluated based upon published
criteria including compliance with specifications, probable performance, and price. Based upon this
evaluation, Action Target, Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation:
680 - Police and Prison Equipment
and Supplies
Notifications sent for Solicitation sent in IonWave: 164
Number of Suppliers that viewed Solicitation in IonWave: 9
HUB-Historically Underutilized Business Invitations sent out: 22
SBE-Small Business Enterprise Invitations sent out: 73
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with Action Target Inc., for the purchase and installation of filters with waste removal for
the indoor gun range for the Police Department, in a three (3) year, with the option for two (2) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $213,785.66.
PRINCIPAL PLACE OF BUSINESS
Action Target Inc.
Provo, UT
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the Police Technology Operating Budget 830003.7804.
Requisition #167129 has been entered into the Purchasing software system in the amount of $54,014.87.
The budgeted amount for this item is $213,785.66.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tiffany Wei, 940-349-7816.
Legal point of contact: Marcella Lunn at 940-349-8333.