Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: November 19, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Metro Golf Cars, Inc., through The Interlocal
Purchasing System (TIPS) Cooperative Program Contract No. 210802 for utility vehicles for the Fleet
Services Department; providing for the expenditure of funds therefor; and providing an effective date (File
8672 – awarded to Metro Golf Cars, Inc., for one (1) year, with the option for four (4) additional one (1)
year extensions, in the total five (5) year not-to-exceed amount of $600,000.00).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton Facilities and Fleet Services Department is establishing a contract for utility vehicles.
The proposed contract will be utilized by Fleet Services to procure equipment for various departments
engaged in infrastructure maintenance, landscaping, and security. These vehicles are more environmentally
friendly, producing less pollutants than traditional automobiles. Examples of equipment to be procured
include, but are not limited to, golf carts, all-terrain vehicles, and utility terrain vehicles. The contract will
also encompass service repairs for these assets, including specialized diagnostic equipment when needed.
The Fleet Services Department strategizes asset management, including planning for new acquisitions and
asset replacement, integrated within the City’s annual budget process. Funding for all new acquisitions and
replacements is allocated within the Capital Improvement Budget.
Estimated Contract Expenses
Category Year 1 Year 2 Year 3 Year 4 Year 5 Total
Asset Additions $75,000 $77,250 $79,568 $81,955 $84,413 $398,186
Asset Replacements 25,000 25,750 26,523 27,318 28,138 132,729
Repair Services 7,631 7,860 8,096 8,339 8,587 40,513
Sub Total $107,631 $110,860 $114,187 $117,612 $121,138 $571,428
Contingency 5% 5,382 5,543 5,709 5,881 6,057 28,572
Total $113,013 $116,403 $119,896 $123,493 $127,195 $600,000
Pricing obtained through The Interlocal Purchasing System has been competitively bid and meets the
statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, City Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
RECOMMENDATION
Award a contract with Metro Golf Cars, Inc., for utility vehicles for the Fleet Services Department, in a one
(1) year, with the option for four (4) additional one (1) year extensions, in a total five (5) year not-to-exceed
amount of $600,000.
PRINCIPAL PLACE OF BUSINESS
Metro Golf Cars, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. This TIPS contract expires on October 31, 2025.
FISCAL INFORMATION
These products and services will be funded through Capital Fund accounts. The City will only pay for
services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.