Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: November 19, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Berry, Dunn, McNeil &
Parker, LLC dba BerryDunn, through The Interlocal Purchasing System (TIPS) Cooperative Program
Contract No. 230601 for a feasibility study of the Customer Information Service and Utility Billing systems
for the Technology Services Department; providing for the expenditure of funds therefor; and providing an
effective date (File 8684 – awarded to Berry, Dunn, McNeil & Parker, LLC dba BerryDunn, in the not-to-
exceed amount of $83,700.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
BerryDunn will conduct a feasibility study of the City of Denton's Customer Information Service (CIS) and
Utility Billing (UB) system by evaluating the current state to determine potential options for its replacement.
The table below outlines each application implementation project management costs conducted by Berry,
Dunn, McNeil & Parker:
Project Description Estimated 3-Year Expenditure
Project Initiation and Planning $14,000
Current State Assessment 24,400
Market Research 19,200
Future State Planning 16,600
Estimated Travel 9,500
Total $83,700
Pricing obtained through The Interlocal Purchasing System has been competitively bid and meets the
statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, City Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
RECOMMENDATION
Award a contract with Berry, Dunn, McNeil & Parker, LLC dba BerryDunn, for a feasibility study of the
Customer Information Service and Utility Billing systems for the Technology Services Department, in a
not-to-exceed amount of $83,700.
PRINCIPAL PLACE OF BUSINESS
Berry, Dunn, McNeil & Parker, LLC dba BerryDunn
Portland, ME
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated completion date by the expiration of the TIPS
contract by August 31, 2028.
FISCAL INFORMATION
The funding for this CIS & UB Feasibility Study is budgeted in the job cost account number
840181744.1365.30100. Requisition # 167080 has been entered into the Purchasing software system in the
amount of $83,700. The budgeted amount for this item is $83,700.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.