Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: November 19, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing
the City Manager to execute a contract with Sunbelt Pools, Inc., through the Buy Board Cooperative
Purchasing Network Contract No. 701-23, for the supplies, services, equipment, and chemicals of all aquatic
facilities for the Parks and Recreation and Warehouse Departments; providing for the expenditure of funds
therefor; and providing an effective date (File 8688 – awarded to Sunbelt Pools, Inc., for one (1) year, with the
option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of
$4,950,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This Buy Board cooperative contract is for all the swimming pool water treatment chemicals (chlorine, pH
adjustments, metal removal, clarifiers, stain removal) for Water Works Park, Natatorium, Civic Center Pool,
and the Carl Young Jr. Park Splash Pad. The Buy Board cooperative agreement also includes preventative
maintenance services for pool heaters, Ultraviolet (UV) systems, circulation, and booster pump repairs. The
agreement also includes chemical system maintenance to keep and maintain a safe and healthy pool
environment. The Warehouse will also be utilizing this contract to purchase 100# calcium hypochlorite
granular for various departments.
The Parks and Recreation Department’s Aquatics Division manages four aquatic facilities, and eight separate
bodies of water, with a total of approximately 1.4 million gallons of recirculated and treated water. The water
quality is regulated by and maintained per the Texas State Health Code (Section 265.181-208, Subchapter L)
and the City of Denton Health codes and CDC Healthy Swimming guidelines. The City of Denton pools are
maintained under the supervision and direction of a properly trained and certified pool operator as required by
the Texas State Health Code 256, Subchapter L - RULE §265.203. All of the full-time aquatic maintenance
staff are certified through the National Recreation and Park Association as Aquatic Facility Operators.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Estimated Contract Expenses
Category Year 1 Year 2 Year 3 Total
Supplies, Services, Equipment, and Chemicals $1,500,000 $1,500,000 $1,500,000 $4,500,000
Contingency 150,000 150,000 150,000 450,000
Total $1,650,000 $1,650,000 $1,650,000 $4,950,000
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Sunbelt Pools, Inc., for the supplies, services, equipment, and chemicals of all aquatic
facilities for the Parks and Recreation and Warehouse Departments, in a one (1) year, with the option for two
(2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of $4,950,000.
PRINCIPAL PLACE OF BUSINESS
Sunbelt Pools, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same. This Buy Board contract expires on May 31, 2026.
FISCAL INFORMATION
These items will be funded from accounts: Natatorium - 207001.6334, 207001.6518, 207001.6512; Water
Works Park – 207002.6334, 207002.6518, 207002.6512, 207002.8411; Civic Center Pool – 411160.6334,
411160.6518; Leisure Service Capital Maintenance - 411001.8411; and Parks Capital Maintenance –
402001.8411. Requisitions will be entered on an as-needed basis. The budgeted amount for this item is
$4,950,000. The City will only pay for services rendered and is not obligated to pay the full contract amount
unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Monica Martin, 940-349-8804.
Legal point of contact: Marcella Lunn at 940-349-8333.