7599-013 - Amendment 1 Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
Docusign Envelope ID: D4E81890-FEEA-4A4C-81FF-E630B93935E0
Erica Garcia
NA
7599-013 Hickory Creek Amendment 1
7599-013 PSA – Amendment #1 Page 1 of 2
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND HDR ENGINEERING, INC.
PSA 7599-013
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS FIRST AMENDMENT TO CONTRACT 7599-013 (“Amendment”) by and
between the City of Denton, Texas (“City”) and HDR Engineering, Inc. (“Engineer”); to
that certain contract executed on August 1, 2023, in the original not-to-exceed amount of
$240,485 (the “Agreement”); for services related to Hickory Creek Lighting Design.
WHEREAS, the City deems it necessary to further expand the services provided by
Engineer to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount of $49,100 with this Amendment for an aggregate not-to-exceed
amount of $289,585; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Engineer to the City;
NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Hickory Creek Lighting Design Project, are hereby authorized to be performed
by Engineer. For and in consideration of the additional services to be performed
by Engineer, the City agrees to pay, based on the cost estimate detail attached as
Exhibit “B” to this Amendment, attached hereto and incorporated herein for all
purposes, a total fee, including reimbursement for non-labor expenses an amount
not to exceed $49,100.
2. This Amendment modifies the Agreement amount to provide an additional $49,100
for the additional services with a revised aggregate not to exceed total of $289,585.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
Docusign Envelope ID: D4E81890-FEEA-4A4C-81FF-E630B93935E0
7599-013 PSA – Amendment #1 Page 2 of 2
IN WITNESS WHEREOF, the City and the Engineer, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“City”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_________________________________
AUTHORIZED SIGNOR, TITLE
“Engineer”
HDR ENGINEERING, INC.
By:
_________________________________
AUTHORIZED SIGNOR, TITLE
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
APPROVED AS TO FORM:
MACK REINWAND, CITY ATTORNEY
BY: _______________________________
Docusign Envelope ID: D4E81890-FEEA-4A4C-81FF-E630B93935E0
Vice President
Capital Projects
Director of Capital Projects
Trevor Crain
10/31/2024
Senior Buyer
Page 1 of 5
ATTACHMENT A
SCOPE OF SERVICE
SUPPLEMENTAL 01
Project Name: Hickory Creek Road Phase II (from Riverpass Drive to Teasley Lane)
Illumination Design
Consultant: HDR Engineering Inc.
This scope of services is submitted to provide additional design services redesign of circuitry to utilize
existing infrastructure, update to the latest TxDOT specifications, and provide construction phase services
to respond to RFI’s as needed.
I. Project Management, Coordination, and Data Collection: Stage I will involve the following tasks
including project management and coordination.
· Coordinate with the City to discuss and review scope of work, establish project schedule, and
provide updates on project progress.
· Coordinate with owners of overhead power for use in circuitry design.
II. Photometrics Analysis: Not included as part of this supplemental.
III. Lighting Design: Stage III will involve the following tasks to prepare continuous lighting design plans
(11”x17”) including design supporting studies and/or calculations for this project.
· Design update utilizing existing overhead infrastructure and power systems
· Update to latest TxDOT specifications
· Coordinate with local electric power provider to establish locations for power service drops,
proposed circuits, and luminaire arm attachment to existing power poles.
· Design electric services for illumination to use Enclosure type of Aluminum (AL) or Stainless
Steel (SS). For overhead drops the Service Support Type shall be Steel Pole (SP).
· Prepare draft sets of plans and quantity estimates for the proposed lighting plans for review by
the City. Draft plans will include completed continuous lighting plans including circuit wiring
diagrams showing the number of luminaires on each circuit, electrical conductors, length of
runs, and power service assemblies.
· Submittals/Deliverables for City review shall be consistent with the content and format
described as follows.
o 60% Plans:
Design of roadway Illumination including preliminary placement of illumination
assemblies, conduits, ground boxes, and electrical services.
Docusign Envelope ID: D4E81890-FEEA-4A4C-81FF-E630B93935E0
Page 2 of 5
General Notes — Construction General Notes shall be compiled and inserted
in the plans after the Typical Sections.
Quantity Summary Sheets — Quantities shall be compiled and summarized in
a tabular format with the description of the items matching that of the bid
documents. Quantity Summary Sheets shall be located in the plans following
the General Notes.
Design electrical services including electrical service data, breaker size,
service entrance conductors, and finalized electrical service locations.
Construction Estimate – The Consultant shall develop and submit an up-to-
date estimate of construction cost based off the quantities shown in the
submitted plans
o 90% Plans shall include the following on top of the material included in the 60%
submittal:
Voltage Drop Calculations performed to determine electrical and ground
conductor sizing for copper wiring.
Conduit fill Calculations performed for proposed Illumination conduits.
Details and Standards — Appropriate details and standards shall be compiled
and inserted into the plans following the section in which the detail or standard
is applied. Additional foundation details shall be developed as required for the
decorative poles
Circuit Diagrams showing conduit and cable lengths and electrical service
information.
Special Specifications and Detail sheets shall be prepared, if applicable and
deemed needed.
o 100% Plans:
Closeout of remaining comments.
o Final Design / Ready for Construction Plans:
Signed and Sealed 11” x 17” Design Plans.
· Meet with the City/TxDOT to review draft submittal comments. One (1) meeting is assumed for
budget purposes.
· The final submittal will include one hard copy and one electronic copy.
IV. Bid Book Preparation and Bid Support:
· Prepare document bid book and prepare item descriptions according to city of Denton
standards and item descriptions (TxDOT where applicable).
It is assumed that the City’s bid documents will not need to be rewritten to
accommodate federal funding requirements from the State.
· Assist the City staff in advertising for bids.
Docusign Envelope ID: D4E81890-FEEA-4A4C-81FF-E630B93935E0
Page 3 of 5
· Submit one PDF file of signed plans to the City.
· Assist City by responding to questions and interpreting bid documents.
· Prepare and provide the City with addenda to bid documents as necessary.
V. Completion of Record Drawings: Not included as part of this supplemental.
VI. Services Not Included: No changes
VII. Deliverables:
1. 60%, 90%, 100% Plans, specifications, and estimates for City to review.
2. Final Signed and Sealed Plans, Specifications, and Cost Estimates.
3. Bid Documents – not included
4. Responses to Requests for Information (RFIs) and Review of Shop Drawings and Specifications
as required – not included
5. Final Record Documents and/or As-Built Documents.
It should be noted that the above scope does NOT include ROW /Easement document preparation.
Docusign Envelope ID: D4E81890-FEEA-4A4C-81FF-E630B93935E0
Page 4 of 5
EXHIBIT B
HOURLY BILLABLE RATES BY POSITION
HDR, INC.
Position Hourly Rate
Principal/Vice President
Project Manager
Senior Traffic Engineer
Project Engineer
EIT
Clerical/Administrative
$300.00
$250.00
$200.00
$150.00
$100.00
$85.00
Docusign Envelope ID: D4E81890-FEEA-4A4C-81FF-E630B93935E0
Page 5 of 5
PROJECT FEE SCHEDULE
Task Design Fee
I. Project Management and Coordination $5,140
II. Photometrics Analysis $0
III. Lighting Design $33,400
IV. Bid Phase and Construction Phase $0
V. Completion of Record Drawings $6,000
VI. ODE $60
SUBTOTAL – Scenario 1 $44,600
VI. SPECIAL SERVICES
Subsurface Utility Engineering – SUE (Rios Group) $4,500
SUBTOTAL $4,500
TOTAL PROJECT $49,100
EXHIBIT B
Docusign Envelope ID: D4E81890-FEEA-4A4C-81FF-E630B93935E0
Certificate Of Completion
Envelope Id: D4E81890FEEA4A4C81FFE630B93935E0 Status: Completed
Subject: ***Purchasing Approval*** 7599-013 Hickory Creek Lighting Amendment 1
Source Envelope:
Document Pages: 8 Signatures: 4 Envelope Originator:
Certificate Pages: 5 Initials: 1 Erica Garcia
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
erica.garcia@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
10/17/2024 10:26:11 AM
Holder: Erica Garcia
erica.garcia@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Erica Garcia
erica.garcia@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 10/17/2024 10:37:19 AM
Viewed: 10/17/2024 10:38:11 AM
Signed: 10/17/2024 10:38:38 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
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(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 10/17/2024 10:38:40 AM
Viewed: 10/17/2024 11:08:11 AM
Signed: 10/17/2024 11:10:00 AM
Electronic Record and Signature Disclosure:
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Marcella Lunn
marcella.lunn@cityofdenton.com
Senior Deputy City Attorney
City of Denton
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(None)
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Using IP Address: 166.198.250.106
Signed using mobile
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Signed: 10/18/2024 11:21:31 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lucas A. Bathurst, P.E.
lucas.bathurst@hdrinc.com
Vice President
HDR Engineering, Inc.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 163.116.253.43
Sent: 10/18/2024 11:21:33 AM
Resent: 10/28/2024 8:36:09 AM
Resent: 10/30/2024 4:12:50 PM
Viewed: 10/30/2024 9:48:04 PM
Signed: 10/30/2024 10:05:02 PM
Electronic Record and Signature Disclosure:
Accepted: 10/30/2024 9:48:04 PM
ID: 7e49549f-018c-4c0a-b4cd-69fad72ed8b7
Signer Events Signature Timestamp
Trevor Crain
Trevor.Crain@cityofdenton.com
Director of Capital Projects
City of Denton
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(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 10/30/2024 10:05:03 PM
Viewed: 10/30/2024 10:07:36 PM
Signed: 10/31/2024 7:53:06 AM
Electronic Record and Signature Disclosure:
Accepted: 10/30/2024 10:07:36 PM
ID: 014bdd69-b2f3-4e6a-b440-9db2ec95ecde
Erica Garcia
erica.garcia@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 10/31/2024 7:53:08 AM
Viewed: 10/31/2024 8:05:03 AM
Signed: 10/31/2024 8:30:14 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
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Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 10/31/2024 8:30:16 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/17/2024 10:37:19 AM
Certified Delivered Security Checked 10/31/2024 8:05:03 AM
Signing Complete Security Checked 10/31/2024 8:30:14 AM
Completed Security Checked 10/31/2024 8:30:16 AM
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Lucas A. Bathurst, P.E., Trevor Crain
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