Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
CFO: Cassey Ogden
DATE: September 27, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Gray Event Management, LLC dba Bad Dawg
Tennis, for tennis classes, lessons, leagues, tournaments, and other tennis programs for the Parks and
Recreation Department; providing for the expenditure of funds therefor; and providing an effective date
(RFP 8049 – awarded to Gray Event Management, LLC dba Bad Dawg Tennis, for one (1) year, with the
option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$1,100,000.00).
INFORMATION/BACKGROUND
The City of Denton Parks and Recreation Department has partnered with Gray Event Management, LLC
since June 2009. During this time, Gray Event has built a strong connection with the tennis community,
Denton ISD, and the Denton Area Tennis Association. Revenue in tennis programs has continually
increased due to their professionalism and vast tennis experience. The new tennis center construction is
scheduled to be completed sometime in Fall 2022. Gray Event Management will be a valuable asset in
continuing the growth of tennis and maximizing the use of the new facility. The recent revenue history over
the term of the past five years is as follows:
• FY 2016-2017 – $173,668
• FY 2017-2018 – $171,882
• FY 2018-2019 – $213,990
• FY 2019-2020 – $139,752
• FY 2020-2021 – $274,113
Invoices will be paid as work is performed. The City will retain 20% of all sales the vendor executes through
lessons and 15% of all sales during tennis tournaments.
•
Year 1 Year 2 Year 3 Year 4 Year 5
$200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000
Contingency - 10% $100,000
Total: $1,100,000
Request for Proposals was sent to 418 prospective suppliers of this item, including 44 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. One (1) proposal was received, and references were checked to ensure
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
the vendor can provide the services requested in the Scope of Work. The proposal was evaluated based
upon published criteria including safety, compliance with specifications, probable performance, and price.
The department is awarding the contract to Gray Event Management, LLC dba Bad Dawg Tennis.
NIGP Code Used for Solicitation: 961 - (Service Only) - Miscellaneous
Services, No. 1 (Not Otherwise
Classified)
Notifications sent for Solicitation sent in IonWave: 418
Number of Suppliers that viewed Solicitation in IonWave: 8
HUB-Historically Underutilized Business Invitations sent out: 38
SBE-Small Business Enterprise Invitations sent out: 184
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with Gray Event Management, LLC dba Bad Dawg Tennis, for tennis classes, lessons,
leagues, tournaments, and other tennis programs for the Parks and Recreation Department, in a one (1) year,
with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $1,100,000.
PRINCIPAL PLACE OF BUSINESS
Gray Event Management, LLC dba Bad Dawg Tennis
Frisco, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Parks and Recreation account 411200.7868. The City will retain 20%
of all sales the vendor executes through lessons and 15% of all sales during tennis tournaments.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jason Barrow, 940-349-7218.
Legal point of contact: Marcella Lunn at 940-349-8333.