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8695 - Contract Executed DocuSign Transmittal Coversheet File Name Purchasing Contact Docusign Envelope ID: 665160AA-9F41-40F3-AC76-E8F4E6E46942 8695 Website Redesign Services Christina Dormady K Marketing Co. LLC Terms and Conditions The Client has engaged KMC for design and/or marketing work. The Client and KMC understand and agree the following terms and conditions shall govern the relationship between the parties and shall apply to all products and services used to develop the Client Work. 1. Service Groups: All projects handled by KMC will fall into one of the following service groups, as outlined in the project proposal. Any additional work beyond the agreed-upon scope of the service group will be billed separately at KMC’s current billable hourly rate. a. Open Billable Hour Ticket i. This service group is for projects that don’t fit into a singular project, such as, but not limited to, social media design, website edits or redesigns, video editing, and more, as requested by the client. Unused time does not expire and stays available in the Client’s account. b. Singular Project i. This service group is for projects with a defined set of deliverables, such as logo design, singular design-print projects, etc. Each singular project is priced based on its complexity, and a detailed proposal will outline the project’s specifics, timeline, and cost. c. Website Design Project i. This service group is for end-to-end website design, as outlined on the proposal. KMC's website design process is structured in three phases: pre-site construction, site design, and site review and launch. 1. Additional features, pages, design changes, or copy revision after the pre-site construction phase can be added at KMC’s current billable hourly rate. d. Marketing Management Plan i. This service group allows KMC to partner with the client with any design and marketing services that KMC offers, including, but not limited to, SEO, social media management, email marketing, content creation, website design and management, logo creation, video production, and more. 2. Project Cost. The Client agrees to pay KMC the total amount specified as Project Costs in the Project Proposal, on time, for the duration of the project. The pricing outlined in the Project Proposal is valid for the duration of the agreed term. KMC reserves the right to adjust the terms and pricing at the end of the proposal period. Failure to provide timely Docusign Envelope ID: 665160AA-9F41-40F3-AC76-E8F4E6E46942 payments will result in applicable fees, penalties, service suspension, or other consequences as outlined. KMC projects are grouped into the following categories, as outlined on the Project Proposal and Project Invoice. a. Billable Hours: Available at $115 per hour, with a minimum purchase of 5-hour bundles. Pre-payment is required before work begins. Hours do not expire and additional hours can be added in 5-hour bundles at KMC's current billable hourly rate. b. Singular Project: Project-based pricing tailored to the specific scope and requirements. Project scope is provided on the project proposal. Pre-payment, in full, is required to initiate the project. Rates are locked in once the project begins, and any additional work requested beyond the agreed-upon scope will be billed separately at KMC’s current billable hourly rate. c. Website Design Project: A 50% deposit is required to begin the project. A 40% progress payment is due before starting the site design phase. The final 10% payment will be due upon the submission of the client’s punch list, prior to site launch. Any additional work beyond the agreed scope will be billed separately at KMC’s current billable hourly rate. i. For any late payments, the following delays and fees will apply: a. Project will be paused until overdue payment is paid. Payments not received within seven (7) days of the due date will incur a 5% late fee based on the outstanding balance. b. KMC reserves the right to pursue further legal action for unpaid balances beyond sixty (60) days and will not be responsible for any delays in project timelines caused by late payments. d. Marketing Management Plan: The client agrees to a Marketing Management package. i. The client agrees to have a credit card placed on file that will be billed upon the start of the contract; the following months will be billed on the 15th for the upcoming month’s services. Client may also choose to delay the start of the Marketing Management services after payment. a. Start date options for Marketing Management Plan: i. Immediate Start: If the client approves the plan on January 5th, 2024, billing will commence immediately. The client will be billed for the month of January upon agreement, with an auto-payment scheduled for January 15th, 2024 for February’s work. Subsequent billing will occur on the 15th of each month for the following month's services throughout the contract period. ii. Delayed Start: If the client approves the plan on January 24th, 2024, billing will begin for the month of February upon agreement. The card on file will be auto-charged on February 15th, 2024, for the month of March and will continue on the 15th of each month for future services throughout the contract period. ii. Monthly subscriptions declined by the card on file will have ten (10) days from the date card was declined (15th of the month prior) to avoid a $25 late fee per week, in addition to services being paused, until payment is received. If payment is not Docusign Envelope ID: 665160AA-9F41-40F3-AC76-E8F4E6E46942 received within sixty (60) days, the contract will be terminated and a two (2) month early termination fee will be applied, in addition to any late fees incurred from delinquent payment. This termination fee, as well as any late fees incurred from delinquent payment, will continue to incur a $25 weekly late fee until paid in full. e. Early cancellation of plan will result in a two (2) month early cancellation fee, due at time of cancellation. Rate for service may be adjusted at the end of Client’s enrollment period, notice of the increase will be given to the client sixty (60) days prior next billing cycle. f. At the end of client enrollment, automatic renewal will continue on a month-to-month bases, with a thirty (30) day cancellation notice required. 3. Communication. Client has designated a singular point person as the point of contact for all interactions and communications between Client and KMC (“Client Contact”) Singular point person will be assigned as the individual completing these terms, unless requested, in writing otherwise. i. The Client acknowledges that if KMC receives communication from other members of the Client's company or nonprofit, KMC will seek approval from the Client's designated contact before proceeding with any requests. Time spent communicating with multiple parties for clarification will be billed to the Client. Any changes to the designated Client Contact must be made in writing by client’s singular point person. 4. Termination. KMC reserves the right to discontinue services and terminate this Agreement while retaining any nonrefundable deposit paid by the Client if the Client fails to meet their obligations under this Agreement. Upon termination, KMC will transfer ownership of any portion of the Client Website to Client upon final invoice, permanently deactivate the Client’s accounts managed by KMC and shall not be liable for any loss of data, requests for digital designs, access, or any other issues that may arise at the time of cancellation. Client shall have a minimum of 30 days to provide payment to KMC, from the date the invoice is provided to Client. Client reserves the right to terminate this agreement upon non- performance by KMC and have any deposits or fees paid to KMC for services that are not performed in the sole determination of Client returned to Client. 5. Project Abandonment: The Client acknowledges that if a project is inactive or delayed due to lack of communication, feedback, or necessary materials for a period exceeding 30 days, the project will be considered abandoned. In such cases, KMC reserves the right to terminate the project and retain all payments made. Reactivation of an abandoned project will require the Client to complete a new agreement and may incur additional fees at KMC’s current billable hourly rate. 6. Warranties, Limitation of Liability. a. The Client hereby represents and warrants that: i. It has all authority, licenses, permits, and consents necessary to enter into and perform its obligations under this Agreement, and will fully comply with all applicable laws and regulations. ii. It agrees to conduct themselves in a professional manner, understanding that failure to do so may result in termination of this Agreement. A professional manner is defined as the absence of aggressive behavior, threats, foul language, physical Docusign Envelope ID: 665160AA-9F41-40F3-AC76-E8F4E6E46942 gestures, or any written or oral statements, communications, conduct, or gestures directed toward any member of the KMC staff. This applies regardless of whether the individual making the threat has the ability to act on it or whether the threat is presented as current, conditional, or future. b. KMC hereby represents and warrants that: i. It has all authority, licenses, permits, and consents necessary to enter into and perform its obligations under this Agreement, and will fully comply with all applicable laws and regulations. ii. It will deliver its services in a professional and workmanlike manner, executed by qualified personnel. If the services are not performed to this standard, and KMC receives the Client's detailed request to address the non-conformance within thirty (30) days of its occurrence, KMC will re-perform those services. Should the nonconformance remain unaddressed after this period, the Client has the right to terminate this Agreement with thirty (30) days' written notice. These remedies will serve as the Client's sole and exclusive options, replacing any other rights or remedies the Client may have against KMC concerning the non-conformance of services. iii. It will operate and be available on weekdays from 9am to 3pm EST, excluding holidays, the annual closure from December 23rd to January 2nd, and any unforeseen circumstances. 7. Intellectual Property: The Client hereby grants KMC a non-exclusive license to publish and utilize the Client's design and marketing assets, which may be sub-licensed to any contractors acting on behalf of KMC. Client shall secure any necessary rights and/or permissions for the use of any images provided to KMC. 8. Copyright Disclaimer for Design Work Using Third-Party Graphics: The Client acknowledges and agrees that any design work created by KMC using graphics, images, or templates from third-party platforms, such as Canva, Wix, or similar services, does not grant the Client exclusive copyright ownership of those graphics or images. The rights to these graphics and images remain with the original copyright holders, and the Client's use of such materials is limited to the permissions granted by the respective platforms. The Client is responsible for understanding and adhering to the licensing agreements associated with any graphics or images used in their projects. KMC shall not be held liable for any copyright infringement claims arising from the Client's use of these graphics or images. 9. Governing Law and Dispute Resolution. This Agreement and any disputes arising out of or relating to it (“Disputes”) will be governed by Pennsylvania laws applicable to contracts entered into and performed in Pennsylvania, excluding conflict of law principles and the United National Convention on Contracts for the International Sale of Goods. Except as provided below, all Disputes will be finally resolved by binding arbitration before one arbitrator, selected pursuant to the Commercial Rules of the American Arbitration Association (“AAA”). The arbitrator will have the authority to determine issues of arbitration and to consider and rule on dispositive motions. The arbitrator will have the authority only to award compensatory damages within the scope of the limitations of this Docusign Envelope ID: 665160AA-9F41-40F3-AC76-E8F4E6E46942 agreement and will not award punitive or exemplary damages. The arbitrator will not have the authority to limit, expand, or otherwise modify the terms of the Agreement. The parties, their representatives, other participants and the arbitrator will hold the existence, content, and result of arbitration in confidence. Nothing in this Section will be construed to preclude either party from seeking provisional remedies, including but not limited to temporary restraining orders and preliminary injunctions from any court of competent jurisdiction in order to protect its rights pending arbitration. Actions on Disputes between the parties must be brought in accordance with this Section within two years after the cause of action arises. 10. Assignment: KMC reserves the right to assign this Agreement or any associated order to any of its affiliated entities or to any entity to which KMC sells, transfers, conveys, assigns, or leases all or substantially all of the assets related to its performance under this Agreement. KMC shall provide Client with written notification of any assignments of the Agreement. 11. Subcontracting. KMC may subcontract any or all of its obligations but will retain responsibility for them. 12. Non-Disparagement. The Client agrees that, unless required to do so by legal process, both parties, including all officers and directors, will not make any disparaging statements or representations, either directly or indirectly, whether orally or in writing, by word or gesture, to any person, about the other Party or any person or entity affiliated with the other Party. a. A disparaging statement or representation is any communication which, if publicized to another, would cause or tend to cause the recipient of the communication to question the business condition, integrity, competence, good character, or product quality of the person or entity to whom the communication relates. This non- disparagement provision is a material term of this Agreement and its violation shall constitute a breach of this Agreement. KMC acknowledges and agrees that this provision only applies to the Client Contact and Client officials, directors, representatives, and the like, who have been involved in this Agreement. 13. Force Majure. Neither party will be liable for any delay or failure in performance to the extent the delay or failure is caused by events beyond the party’s reasonable control, including without limitation, third-party service providers and carriers, fire, flood, act of God, explosion, war or the engagement of hostilities, strike, embargo, labor dispute, government requirement, civil disturbances, civil or military authority, and inability to secure materials or transportation facilities. KMC shall immediately notify the City of Denton Procurement Manager by telephone (to be confirmed in writing within five (5) calendar days of the inception of such occurrence) and describe at a reasonable level of detail the circumstances causing the non-performance or delay in performance. 14. Severability. If one or more provisions of this Agreement are held to be unenforceable under applicable law, the parties agree to renegotiate such provision in good faith. In the event that the parties cannot reach a mutually agreeable and enforceable replacement for such provision, then (i) such provision shall be excluded from this Agreement, (ii) the Docusign Envelope ID: 665160AA-9F41-40F3-AC76-E8F4E6E46942 balance of the Agreement shall be interpreted as if such provision were so excluded and (iii) the balance of the Agreement shall be enforceable in accordance with its terms. 15. Notice. All notices under this Agreement and any modifications or amendments to this Agreement must be in writing. The failure of either party to assert any of its rights under this Agreement is not a waiver by that party of its right later to enforce this Agreement in accordance with its terms. 16. Entire Agreement. This Agreement constitutes the entire understanding of the parties with respect to its subject matter and will supersede all previous and contemporaneous communications, representations or understanding, either oral or written, between them relating to that subject matter. It will not be contradicted or supplemented by any prior course of dealing between the parties. Name: Ryan Adams Company/Organization: City of Denton Title: Director of Airport Signature: Date: Name: Christina Dormady Company/Organization: City of Denton Title: Buyer Signature: Date: Megan Kalbach K Marketing Co. LLC Owner Signature: Date: Docusign Envelope ID: 665160AA-9F41-40F3-AC76-E8F4E6E46942 11/22/2024 11/22/2024 11/22/2024 K Marketing Co. LLC Service Agreement THIS AGREEMENT is made between the submitting company, City of Denton, hereinafter “Client”, and K Marketing Co, LLC, with a business address of 113 Oakridge Dr. Mountville, PA 17554, hereinafter “KMC”. 1. Open Billable Hour Ticket: This service includes, but is not limited to, website design, redesign, updates, SEO (Search Engine Optimization) Setup, Google Business Suite Setup, logo design, brand development, social media account setup and template design, email marketing setup and template design, strategic market research, digital and print marketing design, presentation design, copywriting, photo and video creation and editing, custom graphic design, event planning and management, and more! a. Services that require ongoing work, such as, Google Ads, Social Media Ads, ongoing SEO work, social media management, email marketing campaigns, etc, are only available to Marketing Management Clients. 2. Client On-Boarding: KMC will arrange an onboarding session with the Client to kick o their project once the payment, as outlined in the project scope, and the signed terms have been received. The onboarding session focuses on understanding the Client’s immediate needs and objectives. We clarify the available hours, discuss the flexibility of rollover for unused hours, and establish a communication plan to ensure efficient tracking and reporting of hours worked. 3. Unused Hours: Unused time does not expire and stays available in the Client’s account. 4. Additional Hours: Additional hours can be purchased in minimum increments of 5-hour bundles at K Marketing Co.'s current hourly rate. While KMC strives to notify clients in advance if billable time is expected to exceed the agreed amount, there may be instances where KMC’s clocking system does not reflect the overage until the end of day report is generated. In such cases, the client acknowledges and agrees to the billing of up to 1.5 additional hours for completed work without prior notification. 5. Copy: KMC will develop and assist in the creation of the copy for the Client’s design, marketing, and print work. This process will involve input from the Client regarding industry specifics, as well as assistance from AI platforms. KMC will implement best practices to create copy that incorporates industry-specific keywords and reflects current market trends. The Client may also submit any original content they wish to include in the project scope electronically. If the Client chooses to provide copy, it must be submitted as a text-based document (e.g., Google Doc or Microsoft Word). Docusign Envelope ID: 665160AA-9F41-40F3-AC76-E8F4E6E46942 6. Client-Provided Graphics and Images: The Client may provide graphics, images, and other visual elements for inclusion in their design or marketing materials. It is the Client’s responsibility to ensure that all submitted graphics and images are free from copyright infringement and that they possess the necessary rights or licenses for their use. KMC will not be liable for any legal issues arising from the use of Client-provided graphics or images. 7. Client Deliverables: The Client acknowledges and agrees that KMC's ability to fulfill its obligations under this Agreement depends on the Client's prompt and complete cooperation. The Client agrees to respond to KMC's requests for information timely. The Client understands that failure to respond in requested timeframe may result in delays in the project scope and timeline. 8. Design Review: The Design Phase Review process is designed to ensure that the Client Project aligns with the agreed-upon Project Framework and the Client's expectations. KMC will deliver the first draft of the Client Project, encompassing a review of design elements and copy placement. Client will have five (5) days from the draft delivery to evaluate whether the project meets their expectations. Should any discrepancies be identified, the Client may request corrections. All communications and revisions will be charged to billable hours. If the allocated hours are exceeded, additional time will need to be added to the ticket for corrections or additional requests to be made. 9. Published Work: All work will be subject to editing by KMC. However, any issues related to spacing, layout, coloring, pixelation, or typographical errors in the approved design work will not be deemed defects. KMC will not be held responsible for any costs associated with reprinting due to these issues. 10. Subscriptions and Renewals: KMC may develop the Client’s design or marketing work using various platforms. The Client acknowledges that certain platforms require hosting services or ongoing subscriptions, which must be obtained and maintained by the Client. KMC will assist with the initial setup of these accounts; however, the Client is responsible for managing payments and maintaining the accounts using their own credit card. The renewal of any subscriptions procured by KMC on behalf of the Client remains the Client's sole responsibility. KMC is not liable for any loss, cancellation, or service disruption resulting from missed or late payments upon renewal. This includes but is not limited to, fees for website hosting, domains, email services, Canva subscriptions, and similar services. 11. Changes to Scope: The Client acknowledges that any modifications or additions to the Project Framework are considered a change of scope. Changes will be billed against the existing billable hours ticket. 12. Design Options: The Client acknowledges that they will provide basic branding guidelines, color schemes, and essential elements that they wish to incorporate into the project during the Onboarding process. KMC will use this information as a foundation for the project. Any subsequent requests for revisions related to design elements, graphic selections, color preferences, layout, style, wording, and similar aspects are considered a Change to Scope as outlined above. 13. Design Ownership: The Client acknowledges that they will retain ownership of design assets once they possess the necessary software and request editable copies, such as Docusign Envelope ID: 665160AA-9F41-40F3-AC76-E8F4E6E46942 those created in Canva, Adobe, Wix, MailChimp, etc. The time required to provide these editable copies will be charged to billable time. All clients will maintain full ownership of their digital assets, provided their accounts on the respective design platforms are in good standing. a. Editable versions of any design work requested after twelve (12) months of creation may no longer be available. b. KMC is not responsible for the Client's deletion or modification of work to which the client has editable access. 14. Social Media/Online/Ad/Google Accounts: The Client agrees to provide KMC with admin and/or editor access to online social media, Google My Business Suite, and any ads account KMC is requested by the Client to work within. KMC will not monitor comments, messages, reviews, and similar interactions on the Client’s account. The Client acknowledges full responsibility for all aspects of their social media, advertising, and Google accounts. KMC shall not be liable for any removal, deletion, corruption, hacking, or other issues affecting the Client’s social media, online, advertising, or Google accounts. 15. Third-Party Source Code: The Client’s Project may incorporate software developed by third parties, including but not limited to Wix, Facebook, Instagram, MailChimp, Adobe, Google, Canva, shopping carts, photo galleries, and similar platforms. In such cases, Client’s Project will be governed by the terms and conditions set forth by the respective third-party software owners. The Client will have the right to use the software solely as a licensee, and no ownership rights of any kind will be transferred to the Client. 16. Third-Party Partners: The Client acknowledges that the scope of services provided by KMC does not include programming the Client's Customer Relationship Management (CRM) system, advanced integration of the Client's CRM system with marketing platforms, email servers, or any tasks typically performed by IT companies, tech support, or programmers. However, KMC may facilitate coordination with appropriate partners to assist with these services upon the Client's request. Any additional costs or fees associated with such services provided by third-party partners will be the responsibility of the Client. 17. Project Development and Browser and/or Device Compatibility: When applicable, KMC will create designs for optimal viewing on widely used current browsers (e.g., Google Chrome, Safari, etc.) and device size variations (e.g. desktop and mobile) that are supported by the software utilized in the development of the Client’s Project. The Client acknowledges that KMC cannot guarantee proper functionality across all browser software and different operating systems. KMC shall not be held responsible for issues arising from new browser versions released after the design and delivery of the Client Project, or due to limitations of third-party software used. Furthermore, KMC’s compliance with the Americans with Disabilities Act (ADA) will only be conducted if explicitly specified in the Project Proposal. 18. Entire Agreement: This Agreement constitutes the entire understanding of the parties with respect to its subject matter and will supersede all previous and contemporaneous communications, representations or understanding, either oral or written, between them Docusign Envelope ID: 665160AA-9F41-40F3-AC76-E8F4E6E46942 relating to that subject matter. It will not be contradicted or supplemented by any prior course of dealing between the parties. Name: Ryan Adams Company/Organization: City of Denton Title: Director of Airport Signature: Date: Name: Christina Dormady Company/Organization: City of Denton Title: Buyer Signature: Date: Megan Kalbach K Marketing Co. LLC Owner Signature: Date: Docusign Envelope ID: 665160AA-9F41-40F3-AC76-E8F4E6E46942 11/22/2024 11/22/2024 11/22/2024 CONFLICT OF INTEREST QUESTIONNAIRE CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date Docusign Envelope ID: 665160AA-9F41-40F3-AC76-E8F4E6E46942 11/22/2024 X N/A X X K Marketing Co. LLC Certificate Of Completion Envelope Id: 665160AA9F4140F3AC76E8F4E6E46942 Status: Completed Subject: ***Purchasing Approval*** 8695 Website Redesign Services - Contract Source Envelope: Document Pages: 12 Signatures: 7 Envelope Originator: Certificate Pages: 5 Initials: 2 Christina Dormady AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 christina.dormady@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 11/21/2024 9:55:46 AM Holder: Christina Dormady christina.dormady@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christina Dormady christina.dormady@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 11/21/2024 10:00:22 AM Viewed: 11/21/2024 10:00:31 AM Signed: 11/21/2024 10:00:48 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 11/21/2024 10:00:50 AM Viewed: 11/21/2024 2:17:06 PM Signed: 11/21/2024 4:09:43 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 11/21/2024 4:09:44 PM Viewed: 11/21/2024 4:45:06 PM Signed: 11/21/2024 4:45:16 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Megan Kalbach megankalbach@kmarketingco.com K Marketing Co. LLC Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 73.175.36.80 Sent: 11/21/2024 4:45:18 PM Viewed: 11/22/2024 12:08:14 PM Signed: 11/22/2024 12:21:58 PM Electronic Record and Signature Disclosure: Accepted: 11/22/2024 12:08:14 PM ID: cd2ce209-2862-4d41-ae81-6f74b1b39495 Signer Events Signature Timestamp Ryan Adams Ryan.adams@cityofdenton.com Director of Airport Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 11/22/2024 12:22:00 PM Viewed: 11/22/2024 2:38:20 PM Signed: 11/22/2024 3:54:16 PM Electronic Record and Signature Disclosure: Accepted: 11/22/2024 2:38:20 PM ID: cf08a430-e047-4f45-8bc0-be2a9e4aad1d Christina Dormady christina.dormady@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 11/22/2024 3:54:18 PM Viewed: 11/22/2024 3:56:37 PM Signed: 11/22/2024 3:57:00 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 11/22/2024 3:57:02 PM Viewed: 11/22/2024 4:20:12 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/21/2024 10:00:22 AM Certified Delivered Security Checked 11/22/2024 3:56:37 PM Signing Complete Security Checked 11/22/2024 3:57:00 PM Completed Security Checked 11/22/2024 3:57:02 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Megan Kalbach, Ryan Adams How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.