Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: December 3, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and Facility
Solutions Group, Inc., amending the contract approved by City Council on January 4, 2022, in the not-to-
exceed amount of $1,375,000.00, said first amendment to continue to provide security access controls for
the Facilities Management Department; providing for the expenditure of funds therefor; and providing an
effective date (File 7835 – providing for a first amendment expenditure amount not-to-exceed $343,750.00,
with the total contract amount not-to-exceed $1,718,750.00).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
In January 2022, Facility Solutions Group, Inc. was awarded the contract for Security Access Controls to
install, troubleshoot, and repair all security access equipment and devices at City facilities over a period of
three years. Facilities Management previously identified failures in the security software that necessitated
an expedited transition to prevent a complete system failure and preserve the security of staff and assets.
During the process of replacing the software, it became evident that unplanned hardware upgrades were
also required, which led to a depletion of contract funds. As the contract approaches its spending limit set
by the City Council, Facilities Management is seeking additional funds in the not-to-exceed amount of
$343,750 to continue the security access controls work. The $343,750 will be used to purchase hardware
upgrades including replacement of existing identification card readers and connecting control panels,
electric strikes, request to exit sensors, and door handles. Without the requested increase in contract
spending, essential hardware upgrades and the full implementation of the new security software will remain
incomplete leading to critical security vulnerabilities, increased risk of unauthorized access, and potential
disruptions in facility operations.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 4, 2022, City Council approved a contract with Facility Solutions Group, Inc., in the not-to-
exceed amount of $1,375,000 (Ordinance 22-025).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award Amendment No. 1 with Facility Solutions Group, Inc., to continue to provide security access
controls for the Facilities Management Department, in a not-to-exceed amount of $343,750, for a total
amended contract amount of $1,718,750.
PRINCIPAL PLACE OF BUSINESS
Facility Solutions Group, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This contract expires on January 4, 2027.
FISCAL INFORMATION
These services will be funded from Operating Account 880200.6545. Requisitions will be entered on an as-
needed basis. The total amended amount of this contract is $1,718,750.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Thomas Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.