Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: December 3, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute an Interlocal Cooperative Purchasing Agreement with the North
Central Texas Council of Governments (NCTCOG), under Section 791.001 of the State of Texas
Government Code, to authorize the City of Denton to purchase new Digital Orthophotography Spatial Data
from the NCTCOG Geographic Information System for the Technology Services Department, providing
for the expenditure of funds therefor; and providing an effective date (File 8676 – awarded to North Central
Texas Council of Governments, in a five (5) year not-to-exceed amount of $650,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
This agreement will enable the City of Denton to obtain the North Central Texas Council of Governments
(NCTCOG) up-to-date spatial data for the Geographic Information Systems (GIS) user departments. The
data provided is used in a variety of projects including engineering, utility location, urban planning, land
use, impervious surface calculations, and GIS applications. Obtaining current spatial data is essential to
continue to provide a superior level of service to all user departments and citizens.
Section 791 of the Government Code requires that all Cooperative Agreements must be authorized by the
governing body, regardless of the dollar amount.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On July 17, 2018, City Council approved the interlocal agreement with the North Central Texas Council of
Governments (NCTCOG) (Ordinance 18-1074).
Year 1 Year 2 Year 3 Year 4 Year 5
GIS Spatial Data $105,751.54 $110,000.00 $110,000.00 $110,000.00 $110,000.00
Contingency for additional
services or upgrades 104,248.46
Total 5yr Contract NTE $650,000.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with North Central Texas Council of Governments, for the purchase of new Digital Spatial
Data to purchase new Digital Orthophotography Spatial Data from the NCTCOG Geographic Information
System for the Technology Services Department, in a five (5) year not-to-exceed amount of $650,000.
PRINCIPAL PLACE OF BUSINESS
North Central Texas Council of Governments
Arlington, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These items and services will be funded through Technology Services operating budget 830300.7804 and
the department’s budget. Requisitions will be entered on an as-needed basis. The budgeted amount for this
item is $650,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Interlocal Agreement
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8339.