Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: December 17, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Superior Network Systems Inc, as the primary
vendor, and Ed Hajek, Inc., dba Services Unlimited, as the secondary vendor, for fiber optic cabling and
installation services for the Technology Services Department; providing for the expenditure of funds
therefor; and providing an effective date (RFP 8587 – awarded to Superior Network Systems Inc and Ed
Hajek, Inc., dba Services Unlimited, for two (2) years, with the option for three (3) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $4,900,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
The City of Denton has 230 miles of fiber optics throughout the City that require ongoing maintenance and
repair, installation of new fiber optic connections, and replacement over its lifespan. Reliable network
communication is necessary for a solid link between City assets and City Buildings. The fiber optic network
provides the city with the means to have reliable network communication daily, regardless of weather and
environmental conditions. This contract would award a primary and a secondary vendor for fiber optic
cabling installation and maintenance services.
FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total
Maintenance $112,000 $112,000 $112,000 $112,000 $112,000 $560,000
Replacements 500,000 888,000 888,000 888,000 888,000 4,052,000
Contingency 288,000
Total $4,900,000
Request for Proposals was sent to 602 prospective suppliers, including 29 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Six (6) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including safety, compliance with specifications, probable
performance, and price. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, Superior Network Systems Inc and Ed Hajek, Inc., dba Services Unlimited were ranked the
highest and determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation:
838 - Telecommunication Equipment,
Accessories and Supplies & 962 -
(Service Only) - Miscellaneous Services,
No. 2 (Not Otherwise Classified)
Notifications sent for Solicitation sent in IonWave: 602
Number of Suppliers that viewed Solicitation in IonWave: 58
HUB-Historically Underutilized Business Invitations sent out: 74
SBE-Small Business Enterprise Invitations sent out: 242
Responses from Solicitation: 6
RECOMMENDATION
Award a contract to Superior Network Systems Inc, as the primary vendor, and Ed Hajek, Inc., dba Services
Unlimited, as the secondary vendor, for fiber optic cabling and installation services for the Technology
Services Department, in a two (2) year, with the option for three (3) additional one (1) year extensions, in
the total five (5) year not-to-exceed amount of $4,900,000.
PRINCIPAL PLACE OF BUSINESS
Superior Network Systems Inc
Fort Worth, TX
Ed Hajek, Inc. dba Services Unlimited
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial two (2) year contract with options to extend the contract for three (3) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Technology Services job cost accounts 830048747 and 840185747 for
replacement fiber and account 830201.6384 for regular maintenance and support. Requisitions will be
entered on an as-needed basis. The budgeted amount for this item is $4,900,000. The City will only pay for
services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.