Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: December 17, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Charter Communications Operating, LLC, through
the Department of Information Resources (DIR) Cooperative Contract No. DIR-TELE-CTSA-009, for
Charter internet services for the Technology Services Department; providing for the expenditure of funds
therefor; and providing an effective date (File 8606 – awarded to Charter Communications Operating, LLC,
in the five (5) year not-to-exceed amount of $800,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
Internet service is a critical resource for not only the City’s internal departments but also for our citizens to
access city services. As the City continues to grow, its use of internet-based applications and services to
provide improved and more efficient service to the citizens has increased. The increasing dependence on
fast and reliable internet services reveals the need for resiliency during potential service outages.
Charter is one of only two available Internet Service Providers (ISP) available to provide internet directly
to City facilities and offsite colocation for critical services and disaster recovery. All other ISPs would use
Charter’s network to provide internet to the City at a premium. To create resiliency for critical services that
rely on the internet, it is recommended Charter be one of the two carriers to procure internet services to
obtain ISP redundancy.
Years of Internet Service Estimated 5-Year Expenditure
Year 1 $108,025.92
Year 2 113,427.22
Year 3 119,098.58
Year 4 125,053.51
Year 5 131,306.17
Contingency 203,088.60
Total $800,000.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Pricing obtained through the Texas Department of Information Resources (DIR) Cooperative Purchasing
Network has been competitively bid and meets the statutory requirements of Texas Local Government Code
271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, City Council approved the interlocal agreement with the Texas Department of
Information Resources Purchasing Network (Ordinance 20-196).
RECOMMENDATION
Award a contract with Charter Communications Operating, LLC, for Charter internet services for the
Technology Services Department, in a five (5) year not-to-exceed amount of $800,000.
PRINCIPAL PLACE OF BUSINESS
Charter Communications Operating, LLC
St. Louis, MO
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. This DIR contract expires on January 31, 2026.
FISCAL INFORMATION
These services will be funded from Technology Services operating account 830200.7804. Requisitions will
be entered on an as-needed basis. The budgeted amount for this item is $800,000. The City will only pay
for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.