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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement ACM: Cassey Ogden DATE: December 17, 2024 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Frontier Communications Parent, Inc., through The Interlocal Purchasing System (TIPS) Cooperative Program Contract No. 220105 for internet services for the Technology Services Department; providing for the expenditure of funds therefor; and providing an effective date (File 8607 – awarded to Frontier Communications Parent, Inc., for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $575,000.00). STRATEGIC ALIGNMENT This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful Leadership. INFORMATION/BACKGROUND Internet service is a critical resource for not only the City’s internal departments but also for our citizens to access city services. As the City continues to grow, its use of internet-based applications and services to provide improved and more efficient service to the citizens has increased. The increasing dependence on fast and reliable internet services reveals the need for resiliency during potential service outages. Frontier is one of only two available Internet Service Providers (ISP) available to provide internet directly to City facilities. All other ISPs would use Frontier’s network to provide internet to the City at a premium. To create resiliency for critical services that rely on the internet, it is recommended Frontier be one of the two carriers to procure internet services to obtain ISP redundancy. Years of Internet Service Estimated 5-Year Expenditure Year 1 $76,680.00 Year 2 80,514.00 Year 3 84,540.00 Year 4 88,767.00 Year 5 93,205.00 Contingency 151,294.00 Total $575,000.00 City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Pricing obtained through The Interlocal Purchasing System has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On May 17, 2011, City Council approved the interlocal agreement with The Interlocal Purchasing System (Ordinance 2011-082). RECOMMENDATION Award a contract with Frontier Communications Parent, Inc., for internet services for the Technology Services Department; in a three (3) year, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $575,000. PRINCIPAL PLACE OF BUSINESS Frontier Communications Parent, Inc. Norwalk, CT ESTIMATED SCHEDULE OF PROJECT This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1) year periods, with all terms and conditions remaining the same. This TIPS contract expires on May 31, 2027. FISCAL INFORMATION These services will be funded from Technology Services operating account 830200.7804. Requisitions will be entered on an as-needed basis. The budgeted amount for this item is $525,000. The City will only pay for services rendered and is not obligated to pay the full contract amount unless needed. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Leisha Meine, 940-349-7823. Legal point of contact: Marcella Lunn at 940-349-8333.