Exhibit 1 - Agenda Information Sheet - ExtensionCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: January 14, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract extension with Eurovia Atlantic Coast LLC, dba
Sunmount Paving Company, as the primary vendor, and Jagoe-Public Company, as the secondary vendor,
through January 5, 2026, to continue the supply and installation of hot mix asphalt concrete for the Streets
Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7486 –
extending the contracts with Eurovia Atlantic Coast LLC, dba Sunmount Paving Company and Jagoe-
Public Company, to January 5, 2026).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This contract extension supports the supply of hot-mix asphalt concrete and installation services on an as-
needed basis. This material is used in constructing, rehabilitating, and maintaining City streets. This contract
includes:
• Delivery and Pickup: Asphalt delivery to designated job sites or pickup by City trucks from the
supplier’s plant.
• Installation Services: This utilizes the contractor for complete asphalt installation services, including
the provision of equipment, operational expertise, and complete asphalt installation services, all
priced per ton as directed by the Streets Division.
When the contract was initially approved in January 2021, the Streets Division estimated an annual spend
of $2.5 million. Anticipating inflation and contingency, the total contracted amount was $12 million for
four years. This was based on historical spending and cost estimates at the time.
The inclusion of a secondary vendor enables the Streets Division to address scheduling and material
availability challenges, which helps to keep projects on track.
Extending this contract for one year will ensure the Streets Division can continue its work efficiently,
maintaining the supply and installation of hot mix asphalt concrete without interruption.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 5, 2021, City Council approved a contract with Eurovia Atlantic Coast LLC, dba Sunmount
Paving Company, as the primary vendor, and Jagoe-Public Company, as the secondary vendor, in the not-
to-exceed amount of $12,000,000.00 (Ordinance 20-2557).
On January 13, 2025, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract extension with Eurovia Atlantic Coast LLC, dba Sunmount Paving Company and Jagoe-
Public Company, to continue the supply and installation of hot mix asphalt concrete for the Streets
Department, for a contract extension through January 5, 2026.
PRINCIPAL PLACE OF BUSINESS
Eurovia Atlantic Coast LLC, dba Sunmount Paving Company
Justin, TX
Jagoe-Public Company
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This contract will expire on January 5, 2026.
FISCAL INFORMATION
These products and services will be funded through the department’s budget on an as-needed basis. These
funds are included in the department’s adopted operating budget. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contracts
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jeremy Wilks, 940-349-7146.
Legal point of contact: Marcella Lunn at 940-349-8333.