Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: January 14, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Argent Associates, Inc., for the supply of
communications inventory for the Communications Department to be stocked in the City of Denton
Warehouse; providing for the expenditure of funds therefor; and providing an effective date (IFB 8634 –
awarded to Argent Associates, Inc., for two (2) years, with the option for two (2) additional one (1) year
extensions, in the total four (4) year not-to-exceed amount of $875,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The items on this IFB are used to supply ethernet and fiber optic connections in the City of Denton buildings.
These items are used to transfer data across buildings while other supplies support the data transfer and
allows for the data to be accessed via computer. These items will be received and distributed through a
centralized warehouse. The Warehouse Capital account will be used to purchase these items, store them in
the warehouse, and charge them out to the using dept as needed.
Based on the Estimated Annual Quantity on the previous contract Bid 7405, it is estimated that the city will
require an average of $205,000 annually to purchase communications supplies. A contingency for price
increases has been added.
Project Description Estimated 4-Year Expenditure
Year 1 $205,000
Year 2 205,000
Year 3 205,000
Year 4 205,000
Contingency for Price Increase 55,000
Total $875,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Invitation for Bids was sent to 286 prospective suppliers of this item. In addition, specifications were placed
on the Procurement website for prospective suppliers to download, and advertised in the local newspaper.
Five (5) bids meeting specifications were received. The lowest bid was received by Argent Associates, Inc.
RECOMMENDATION
Award a contract to Argent Associates, Inc., for the supply of communications inventory for the
Communications Department to be stocked in the City of Denton Warehouse, in a two (2) year, with the
option for an additional two (2) one (1) year extensions, the four (4) year total not-to-exceed amount of
$875,000.
PRINCIPAL PLACE OF BUSINESS
Argent Associates, Inc.
Plano, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial two (2) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded out of the Warehouse Working Capital account, stocked in the Warehouse, and
charged back to the using department as needed. The budgeted amount for this item is $875,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.