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7599-011 - Amendment 3 Executed DocuSign Transmittal Coversheet File Name Purchasing Contact Docusign Envelope ID: 70E8889D-0FB2-45F6-9C4E-3EF61DEBD015 7599-011 Westgate Dr Design WA Amendment 3 Cori Power AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY AND HALFF ASSOCIATES, INC. Westgate Drive East-West Construction Plans Repackage Westgate Drive Reconstruction Project FILE 7599-011 This is Amendment number 03 dated _______________ to the agreement between the City of Denton, Texas (“City”) and Halff Associates, Inc. (“Engineer”) dated November 15, 2022 (“the Agreement”) concerning the Westgate Drive Reconstruction Project (“the Project”). Our description of additional services understanding, assumptions, schedule and fee summary are presented below. I. DESCRIPTION OF ADDITIONAL SERVICES UNDERSTANDING As per correspondence between City staff and the Engineer between November 13, 2024 and November 26, 2024, the Engineer is proposing to reallocate funds from the XII. Bidding and Construction Engineering Task under Special Services to supplement a new XVII. Westgate Drive East-West Plans Repackage Task as detailed in the Fee Summary below. At the request of City staff and the City Manager’s Office, it is desired for the Westgate Drive East-West section of the improvements to be constructed first, as a separate construction project, and Windsor Drive and Westgate Drive North-South shall be constructed at a later date. This amendment is a net zero change to the current contract amount. II.ASSUMPTIONS A.Project limits of the Westgate Drive East-West repackage shall be from the existing Westgate Drive eastern pavement stubout (Westgate Dr (E&W) STA 12+74.44 in plans) to the western curb return of Kingsview Drive in Bronco Way (Westgate Dr (E&W) STA 25+57.17 in plans) approximately 1,285 LF. Project limits shall also include a portion of Westgate Drive North-South from the existing Westgate Drive East-West and North-South intersection south to approximately 200 linear feet south of the southern curb return of Barrow Drive in Westgate Drive North-South, approximately 670 LF. B.Consultant’s services shall only include those that are normal and customary and are not represented as special services or those requiring expertise greater than that provided by other providers. C.Services not identified, whether specifically noted or implied, in this proposal are considered additional services and may require a modification to the scope and an increase in the budget. Docusign Envelope ID: 70E8889D-0FB2-45F6-9C4E-3EF61DEBD015 1/6/2025 D.The following items are assumed to be additional services beyond the original contract and prepared as part of the Westgate Drive East-West Repackage Submittal: i.Westgate Drive East-West 100% Final Plans ii.Westgate Drive East-West Project Manual, including bidding and contract documents, bid quantities and proposal, and specifications. iii.Westgate Drive East-West Final OPCC (repackaged to include northern-most portion of Westgate Drive North-South) E.Separate applications and permitting fees for Texas Department of Licensing and Regulation (TDLR) for code review of sidewalks and ramps (pedestrian facilities). TDLR will require a separate submittal since it will be a stand-alone construction project. TDLR review and inspection fees are included in this fee reallocation summary. F.Conduct one (1) City review meeting with City staff after submittal of the 100% Westgate Drive East-West repackage and address all comments provided prior to or during said meeting. G.For this amendment, the task for Bidding and Construction Engineering will be reduced from $35,290 to $0. It is assumed that additional funds will be needed for the Bidding and Construction Engineering task in the future, not only for the Westgate Drive East-West construction phase, but also for the Windsor Drive and Westgate Drive North-South construction phase. Halff will intend to prepare a separate amendment for City review and processing, as per discussion during the November 26, 2024 Team meeting between Halff and City staff. III.SCHEDULE Completion/furnishing of repackaged Westgate Drive East-West 100% final plans, specifications, bid quantities and construction cost estimate: 60 calendar days from date of written authorization to begin. IV.AMENDMENT NO. 3 FEE SUMMARY XII.Bidding and Construction Engineering ($35,290) XVII. Westgate Drive East-West Plans Repackage $35,290 Total Contract Amendment No. 3 $0.00 Docusign Envelope ID: 70E8889D-0FB2-45F6-9C4E-3EF61DEBD015 SUMMARY OF THE AMENDED CONTRACT Original Contract $1,144,280 Amendment No. 1 $62,000 Amendment No. 2 $0 Amendment No. 3 $0 Amended Contract Amount $1,206,280 CITY: ENGINEER: CITY OF DENTON, TEXAS HALFF ASSOCIATES, INC. By:_______________________ By:_________________________ Title:______________________ Title:________________________ Date:______________________ Date:_______________________ Docusign Envelope ID: 70E8889D-0FB2-45F6-9C4E-3EF61DEBD015 Vice President 1/6/2025 Purchasing Supervisor 1/6/2025 Certificate Of Completion Envelope Id: 70E8889D-0FB2-45F6-9C4E-3EF61DEBD015 Status: Completed Subject: ***Purchasing Approval*** 7599-011 Westgate Dr Design WA Amendment 3 Source Envelope: Document Pages: 4 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 1 Cori Power AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 cori.power@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 12/26/2024 4:33:38 PM Holder: Cori Power cori.power@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Cori Power cori.power@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 12/26/2024 4:37:43 PM Viewed: 12/26/2024 4:37:54 PM Signed: 12/26/2024 4:37:59 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 12/26/2024 4:38:00 PM Viewed: 12/26/2024 4:38:40 PM Signed: 12/26/2024 4:40:41 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Benjamin L. McGahey bmcgahey@halff.com Vice President Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 128.92.196.202 Sent: 12/26/2024 4:40:42 PM Resent: 1/3/2025 4:33:22 PM Viewed: 1/6/2025 9:09:47 AM Signed: 1/6/2025 9:10:16 AM Electronic Record and Signature Disclosure: Accepted: 1/6/2025 9:09:47 AM ID: 37faea22-a210-431a-81fc-65a4da6f64a3 Cori Power cori.power@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 1/6/2025 9:10:18 AM Viewed: 1/6/2025 5:26:01 PM Signed: 1/6/2025 5:26:11 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Dante Hale dante.hale@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 1/6/2025 9:10:18 AM Viewed: 1/6/2025 9:38:53 AM Electronic Record and Signature Disclosure: Accepted: 10/21/2024 1:20:25 PM ID: 8a7c382e-d30d-43d2-9ad7-07ad97d49210 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 1/6/2025 5:26:12 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/26/2024 4:37:43 PM Certified Delivered Security Checked 1/6/2025 5:26:01 PM Signing Complete Security Checked 1/6/2025 5:26:11 PM Completed Security Checked 1/6/2025 5:26:12 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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