Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: February 4, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Bond Equipment Company, Inc., through the Buy
Board Cooperative Network Contract No. 723-23, for the purchase and repair of Battle Motors Refuse
Trucks for the Fleet Services Department; providing for the expenditure of funds therefor; and providing
an effective date (File 8721 – awarded to Bond Equipment Company, Inc., for one (1) year, with the option
for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$18,690,000.00). The Public Utilities Board recommends approval (6 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The proposed contract with Bond Equipment Company, Inc. will be utilized by the Fleet Services
Department to maintain, repair, and acquire medium and heavy-duty assets. These assets include Battle
Motors refuse trucks for Solid Waste. Reliable refuse trucks are essential for waste collection and disposal;
any downtime caused by vehicle malfunctions or acquisition delays can disrupt these services. Bond
Equipment Company, Inc. will assist in supporting timely repairs and maintenance, minimizing vehicle
downtime, and enabling seamless operations.
Additionally, the proposed contract streamlines the procurement of trucks and parts, allowing the City to
address current needs and future growth. The contract supports scalable operations, enabling the City to
adapt to evolving requirements while maintaining high service standards, ensuring essential public services
remain reliable and efficient. Furthermore, it supports robust asset management by providing better cost
and performance oversight while ensuring uninterrupted service delivery to departments essential to public
infrastructure and resident services.
The contract value is calculated based on historical spending trends and accommodates anticipated growth
in service requirements and vehicle acquisitions. New fleet additions required by departments to meet
evolving needs are approved through the Capital Improvement Budget.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Estimated Contract Expenses
Category Year 1 Year 2 Year 3 Year 4 Year 5 Total
Asset Additions $610,000 $630,000 $650,000 $1,330,000 $1,370,000 $4,590,000
Asset Replacements 3,040,000 3,130,000 1,290,000 660,000 3,080,000 11,200,000
Repair Services 380,000 390,000 400,000 410,000 430,000 2,010,000
Sub Total $4,030,000 $4,150,000 $2,340,000 $2,400,000 $4,880,000 $17,800,000
Contingency 5% 201,500 207,500 117,000 120,000 244,000 890,000
Total $4,231,500 $4,357,500 $2,457,000 $2,520,000 $5,124,000 $18,690,000
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On January 27, 2025, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Bond Equipment Company, Inc., for the purchase and repair of Battle Motors Refuse
Trucks for the Fleet Services Department, in a one (1) year, with the option for four (4) additional one (1)
year extensions, in the total five (5) year not-to-exceed amount of $18,690,000.
PRINCIPAL PLACE OF BUSINESS
Bond Equipment Company, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. This Buy Board contract expires on November
30, 2026.
FISCAL INFORMATION
Repair services will be funded through Fleet Services operating budget 820100.7879. Equipment purchases
will be funded through the Capital Improvement Budget. Requisitions will be entered on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Presentation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.