Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: February 4, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with W.W. Grainger, Inc., through the Omnia Partners
Cooperative Purchasing Network Contract No. R240808, for the acquisition of maintenance, repair,
operations (MRO), and industrial supplies, including hand tools, personal safety equipment, and supplies
used by field personnel for the City of Denton to be stocked in the Warehouse; providing for the expenditure
of funds therefor; and providing an effective date (File 8744 – awarded to W.W. Grainger, Inc., in the five
(5) year not-to-exceed amount of $2,500,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The proposed contract will supply maintenance, repair, and operations supplies to various City departments.
The items include hand tools, personal safety equipment, and supplies such as paint, gloves, cleaning
supplies, street brooms, asphalt rakes, and batteries for tools used by field personnel in the execution of
their duties. These items are sold to the using departments through the City’s Warehouse, as well as the
vendor's online marketplace. The Water, Wastewater, Electric, Solid Waste, Technology Services, Parks,
Traffic, Facility, and Fire Departments have all utilized the online marketplace.
Staff reviewed previous spending history under the current contract with W.W. Grainger, Inc. (Grainger)
to create a list of the top 134 goods for evaluation. The list of goods was then sent to several vendors to
input pricing, utilizing the various cooperative agreements to evaluate the cost with each pricing structure.
Each cooperative offers different pricing structures, benefits, fees, and rebates. The pricing comparison
shows each cooperative pricing of goods. The Grainger cooperative contract with Omnia provided the
overall best value to the City by having the most products available.
Grainger provides one-stop shopping for a vast selection of MRO and industrial supplies. The online
marketplace offers a wide variety of manufacturers and distributors, prepaid freight, same-day shipping,
and 24-hour emergency support. In 2024, the City spent $501,240 annually for maintenance, repair, and
operations supplies with Grainger.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Project Description Estimated 5-Year Expenditure
Year 1 $500,000
Year 2 500,000
Year 3 500,000
Year 4 500,000
Year 5 500,000
Total $2,500,000
Pricing obtained through the Omnia Partners Cooperative Purchasing Network has been competitively bid
and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 14, 2021, City Council approved the interlocal agreement with Omnia Partners (Ordinance
21-1842).
RECOMMENDATION
Award a contract with W.W. Grainger, Inc., for the acquisition of maintenance, repair, operations (MRO),
and industrial supplies, including hand tools, personal safety equipment, and supplies used by field
personnel for the City of Denton to be stocked in the Warehouse, in a five (5) year not-to-exceed amount
of $2,500,000.
PRINCIPAL PLACE OF BUSINESS
W.W. Grainger, Inc.
Lake Forest, IL
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. This Omnia contract expires on October 31, 2029.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Comparison
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Lori Hewell, 940-349-7100.
Legal point of contact: Marcella Lunn at 940-349-8333.