Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: February 18, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Ed Bell Construction Company, for the construction
of the Precision Drive Reconstruction Project for the Capital Projects Department; providing for the
expenditure of funds therefor; and providing an effective date (CSP 8681 – awarded to Ed Bell Construction
Company, in the not-to-exceed amount of $1,130,066.18). The Public Utilities Board recommends approval
(6 - 0).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This project will include removing the asphalt and concrete pavement including the curb and gutter. 4,300
square yards of the concrete roadway and the replacement of 1,600 linear feet of concrete curb and gutter
on Precision Drive. The project will encompass subgrade stabilization to ensure a solid foundation, followed
by asphalt and concrete paving for a smooth driving surface. The inclusion of concrete curb and gutter will
address water runoff and enhance the longevity of the roadway. The restoration of the Precision Drive
Reconstruction limits is between FM 1515 and the UNT Library Annex Building.
The Precision Drive Reconstruction project's total construction cost is $1,130,066.18. This estimate
includes a $1,076,253.50 base proposal amount and a 5% contingency of $53,812.68. The five (5) percent
contingency allowance is for the city's sole use and will be subject to written authorization by the City’s
Project and Program Managers.
Competitive Sealed Proposals were sent to 1,179 prospective suppliers, including 79 Denton firms. In
addition, specifications were placed on the City’s Procurement website for prospective suppliers to
download and advertise in the local newspaper. Five (5) proposals were received, references were checked,
and proposals were evaluated based upon published criteria including key personnel, quality, reputation,
and ability to complete similar projects on schedule and within budget, detailed schedule and written plan,
safety record, and price. A Best and Final Offer (BAFO) was requested from the top firm. Based upon this
evaluation, Ed Bell Construction Company was ranked the highest and determined to be the best value for
the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 911, 912, 913 & 914
Notifications sent for Solicitation sent in Ionwave: 1179
Number of Suppliers that viewed Solicitation in Ionwave: 24
HUB-Historically Underutilized Business Invitations sent out: 134
SBE-Small Business Enterprise Invitations sent out: 379
Responses from Solicitation: 5
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 10, 2025, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Awarded a contract with Ed Bell Construction Company, for the construction of the Precision Drive project
for the Capital Projects Department, in a not-to-exceed amount of $1,130,066.18.
PRINCIPAL PLACE OF BUSINESS
Ed Bell Construction Company
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with construction beginning in Q1 of 2025 and a completion date
in Q3 of 2025.
FISCAL INFORMATION
These services will be funded from Precision Drive project account #350562469. Requisition #168639 has
been entered into the Purchasing software system in the amount of $1,076,253.50. The budgeted amount
for this item is $1,130,066.18.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.