Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: February 18, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Terracon Consultants,
Inc., for the construction materials testing of Fire Station #5, Fire Station #6, and the Solid Waste Fleet
Shop for the Capital Projects Department; providing for the expenditure of funds therefor; and providing
an effective date (RFQ 7703-006 – Professional Services Agreement for professional services awarded to
Terracon Consultants, Inc., in the not-to-exceed amount of $228,838.00). The Public Utilities Board
recommends approval (6 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The proposed contract will allow the City to test construction materials for public vertical structure projects.
Material testing services required a highly advanced laboratory with a vast of equipment for temperature,
humidity, scales, balance, and sampling for soils, concrete, structural steel, and aggregates. In addition to
special inspection of reinforced steel and installation of the drilled piers to enhance safety and efficiency.
The Capital Projects Department is currently managing the Solid Waste Fleet Shop and Fire Stations 5 and
6. The Fleet Shop, approved in the FY 22-23 Budget, is under construction and expected to be completed
in the fourth quarter of 2025. Fire Stations 5 and 6, approved in the 2023 Bond Program, are in the design
phase, with anticipated completion in the third quarter of 2026.
Upon evaluation of the prequalified vendors, staff determined Terracon Consultants, Inc., has relevant
material testing experience for vertical structures, in similar projects in Texas, and has available staff to
complete the project within the schedule. Terracon Consultants, Inc. has provided material testing services
for many projects of similar size and cost to Fire Stations No. 5 & 6 and Solid Waste Fleet Shop. Based on
Terracon’s knowledge, project team experience, and availability, the staff has selected Terracon
Consultants, Inc. as the best choice for Fire Stations No. 5 & 6 and Solid Waste material testing.
Location Total
Fire Station 5 $58,038
Fire Station 6 72,308
Solid Waste Fleet Shop 68,492
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Contingency 30,000
Total $228,838
Request for Qualifications for materials testing services for Facilities Management was solicited using the
City’s formal solicitation process. City Council approved a pre-qualified list of professional service firms
on July 20, 2021 (Ordinance 21-1437).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On July 20, 2021, City Council approved RFQ 7703 for a prequalified list of material testing firms for
vertical construction projects (Ordinance 21-1437).
On February 10, 2025, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Terracon Consultants, Inc., for the construction materials testing of Fire Station #5,
Fire Station #6, and the Solid Waste Fleet Shop for the Capital Projects Department, in a not-to-exceed
amount of $228,838.
PRINCIPAL PLACE OF BUSINESS
Terracon Consultants, Inc.
Dallas, TX
SUSTAINABILITY MEASURES
New building construction and renovations focus on Energy Conservation and Efficiency including the
pursuit of renewable technologies, energy conservation, and adherence to the International Energy
Conservation Code (IECC).
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated starting date of Q1 2025. The department
anticipates the completion date of construction materials testing services by Q3 of 2026.
FISCAL INFORMATION
These services will be funded from a combination of the accounts listed below.
Fire Station 5 250134475.1360.20100 $58,038
Fire Station 6 100392475.1360.20100 72,308
Solid Waste Fleet Shop 660894595.1360.20100 68,492
Fire Station 5 (Contingency) 250134475.1360.20100 10,000
Fire Station 6 (Contingency) 100392475.1360.20100 10,000
Solid Waste Fleet Shop (Contingency) 660894595.1360.20100 10,000
Total $228,838
Requisition # 166373 has been entered into the Purchasing software system for $198,838. The budgeted
amount for this item is $228,838.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.