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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement ACM: Christine Taylor DATE: February 18, 2025 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, approving a pre-qualified professional service list of state-certified firms to provide various professional services as needed for projects for the Parks and Recreation Department; and providing an effective date (RFQ 8596 – for a two (2) year, with the option for one (1) additional one (1) year extension, in the total three (3) year term). STRATEGIC ALIGNMENT This action supports Key Focus Area: Strengthen Community and Quality of Life. INFORMATION/BACKGROUND The Parks and Recreation Department solicited a Request for Qualifications (RFQ) for professional service providers in landscape architecture, architecture, and engineering for consideration of professional services relating to planning, design, and construction administration services for various City of Denton projects, as needed. This contract will be vital in future planning for Parks and Recreation and its mission to serve and meet the community's needs. On June 25, 2024, an RFQ was advertised for professional services in the following categories. 1. Landscape Architecture 2. Architecture 3. Civil Engineering 4. Structural Engineering 5. Geotechnical Engineering 6. M/E/P Engineering 7. Construction Materials Testing 8. Environmental Graphics 9. Construction Inspections 10. Project Management The RFQ process ensures that all respondents are reviewed fairly based on selection criteria articulated in the solicitation. It also ensures the City can utilize the results of this process regardless of project funding source (i.e., park dedication & development, capital improvement plan, grants, bonds, etc.) City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Any firm that is pre-qualified under this RFQ is eligible to receive contracts for professional services that would be procured through the standard negotiation and award process, including City Council and Park Board (where applicable). The City intends to create a pre-qualified respondent(s) list to have the ability to award an unspecified number of contracts for projects over the next three (3) years before re-advertising another RFQ for these services. Request for Qualifications (RFQ) for professional services was sent to 941 prospective firms for these services, including 31 Denton firms. In addition, the RFQ was placed on the Procurement website for prospective respondents to download and advertised in the local newspaper. Thirty-eight (38) statements of qualifications (SOQ) were received. The SOQs were evaluated based on published criteria including experience, overall qualification, references, and schedule. All firms scoring 75 or higher were placed on the list. The evaluation team is recommending approval of the list with thirty-two (32) qualified firms. NIGP Code Used for Solicitation: 925, 906, 907, 911 Notifications sent for Solicitation sent in Ion Wave: 941 Number of Suppliers that viewed Solicitation in Ion Wave: 100 HUB-Historically Underutilized Business Invitations sent out: 145 SBE-Small Business Enterprise Invitations sent out: 288 Responses from Solicitation: 38 RECOMMENDATION Recommend approval of a pre-qualified professional services list of state-certified firms to provide various professional services as needed for projects for the Parks and Recreation Department as reviewed and qualified by City staff. ESTIMATED SCHEDULE OF PROJECT This is an initial two (2) year contract with options to extend the contract for one (1) additional one (1) year period, with all terms and conditions remaining the same. FISCAL INFORMATION No funds are requested or required to be spent as part of this approval. Individual contracts will be negotiated with the top-ranked firms and brought forward for Council approval based on procurement thresholds. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Evaluation Sheet Exhibit 3: Ordinance Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Ziad Kharrat, 940-349-7464. Legal point of contact: Marcella Lunn at 940-349-8333.