Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: February 18, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with VirTra, Inc., for the purchase of upgrading the
current weapon simulator system for the Police Department, which is the sole provider of this software, in
accordance with Texas Local Government Code 252.022, which provides that procurement of commodities
and services that are available from one source are exempt from competitive bidding, and if over $50,000,
shall be awarded by the governing body; providing for the expenditure of funds therefor; and providing an
effective date (File 8667 – awarded to VirTra, Inc., in the three (3) year not-to-exceed amount of
$261,225.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The Police Department has used the weapon simulator system since 2014 for decision-making simulation
and tactical firearms training for the Police Academy, training, and surrounding law enforcement agencies.
The Virtra V-300 simulator system is the higher standard for decision-making simulation and tactical
firearms training. Five screens and a 300-degree immersive training environment ensure that time in the
simulator translates into real-world survival skills. The simulator system allows the officers to experience
an additional level of training that will better prepare them for the real world and potentially violent
encounters.
It’s critical and essential to upgrade this training system in place with ongoing maintenance from VirTra-
certified technicians to keep the system and equipment up-to-date.
Projected Spend
Description FY24-25 FY25-26 FY26-27 Total
Payment $88,005.84 $78,735.84 $78, 735.84 $245,477.52
Contingency (10%) 7,873.58 7,873.90 15,747.48
Total $88,005.84 $86,609.42 $86,609.74 $261,225.00
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award with a contract to VirTra, Inc., as a sole source supplier, for the purchase of upgrading the current
weapon simulator system for the Police Department, in a three (3) year not-to-exceed amount of $261,225.
PRINCIPAL PLACE OF BUSINESS
VirTra, Inc.
Chandler, AZ
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These products and services will be funded through the Police Technology Operating Budget 830003.7804.
Requisition #168723 has been entered into the Purchasing software system in the amount of $88,005.84.
The budgeted amount for this item is $261,225.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tiffany Wei, 940-349-7816.
Legal point of contact: Marcella Lunn at 940-349-8333.