Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: February 18, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Nelson Espinoza, dba S.E.D. Referees, for adult
and youth league sports officiating services for the Parks and Recreation Department; providing for the
expenditure of funds therefor; and providing an effective date (IFB 8700 – awarded to Nelson Espinoza,
dba S.E.D. Referees, in a three (3) year, with the option for two (2) additional one (1) year extensions, in
the total five (5) year not-to-exceed amount of $400,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The Parks and Recreation Department (PARD) offers several leagues in the spring, summer, and fall
seasons, which require certified referees to officiate. Officials are needed for the following sports: adult and
youth basketball, adult and youth flag football, adult and youth outdoor soccer, adult and youth volleyball,
youth indoor soccer, and adult kickball. The leagues combined had approximately 3,120 youth participants
and formed 188 adult teams in the last fiscal year, generating $220,080 in revenue.
Under the contract, S.E.D. Referees will be scheduled to officiate approximately 2,100 games divided up
amongst the varying leagues/sports offered. With the average rate of $30 a game, the annual amount needed
is $80,000.
Annual Amount
Year 1 $80,000
Year 2 80,000
Year 3 80,000
Year 4 80,000
Year 5 80,000
Contract Total NTE Amount: $400,000
Request for Bids was sent to 524 prospective suppliers, including 50 Denton firms, of this item. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Two (2) bids meeting specifications were received. The lowest bid was received by
Nelson Espinoza, dba S.E.D. Referees.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation:
961 - (Service Only) - Miscellaneous
Services, No. 1 (Not Otherwise
Classified)
Notifications sent for Solicitation sent in IonWave: 524
Number of Suppliers that viewed Solicitation in IonWave: 18
HUB-Historically Underutilized Business Invitations sent out: 61
SBE-Small Business Enterprise Invitations sent out: 210
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with Nelson Espinoza, dba S.E.D. Referees, for adult and youth league sports officiating
services for the Parks and Recreation Department, in a three (3) year, with the option for two (2) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $400,000.
PRINCIPAL PLACE OF BUSINESS
Nelson Espinoza, dba S.E.D. Referees
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Parks and Recreation Operating Funds. Requisitions will be entered on
an as-needed basis. The City will only pay for services rendered and is not obligated to pay the full contract
amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jason Barrow, 940-349-7218.
Legal point of contact: Marcella Lunn at 940-349-8333.