Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: February 18, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Council to execute a contract with BWI Companies, Inc. through the Buy Board
Cooperative Purchasing Network Contract No. 705-23, for the purchase of ryegrass seed specialty
landscape, turf, and grower supplies for the Parks and Recreation, Drainage, and Streets Departments:
providing for the expenditure of funds therefore; and providing effective date (File 8737 – awarded to BWI
Companies, Inc., for three (3) years, with the option for two (2) additional one (1) year extensions, in the
total five (5) year not-to-exceed amount of $750,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
The Parks and Recreation Department (PARD) oversees the maintenance and management of
approximately 2,000 acres of parks, medians, right-of-ways, athletic fields, public buildings, landscape
beds, and other public properties. An essential aspect of their maintenance regime involves the use of
pesticides, fertilizers, seeds, landscape, and turf maintenance supplies.
The Parks Department adheres to the current Integrated Pest Management (IPM) program which provides
a systematic approach to pest management by evaluating pests, sites, objectives, and thresholds to determine
the most appropriate action. This contract integrates seamlessly with the products used in this contract.
Other Departments such as Streets and Drainage also purchase other industry supplies throughout the year
to ensure that their departmental and industry standards are met.
The Parks Department is requesting to utilize the Buy Board Cooperative Purchasing Agreement.
Year 1 Year 2 Year 3 Year 4 Year 5 Total
Annual Spend $140,000 $140,000 $140,000 $140,000 $140,000 $700,000
Contingency 50,000
Total $140,000 $140,000 $140,000 $140,000 $140,000 750,000
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with BWI Companies, Inc., for the purchase of ryegrass seed specialty landscape, turf,
and grower supplies for the Parks and Recreation, Drainage, and Streets Departments, in a three (3) year,
with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $750,000.
PRINCIPAL PLACE OF BUSINESS
BWI Companies, Inc.
Carrollton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from The Parks and Recreation and Streets/Drainage Department Operating
object accounts 6338, 6334, 6332, 6370, 6514, and 6523. Requisitions will be entered on an as-needed
basis. The budgeted amount for this item is $750,000. The City will only pay for services rendered and is
not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Russell Koch, 940-349-8412.
Legal point of contact: Marcella Lunn at 940-349-8333.