Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: February 18, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with GWG Wood Group, Inc., through the Buy Board
Cooperative Purchasing Network Contract No. 679-22, for the purchase of engineered wood fiber
playground mulch for the Parks and Recreation Department; providing for the expenditure of funds therefor;
and providing an effective date (File 8743 – awarded to GWG Wood Group, Inc., for three (3) years, with
the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$150,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
The Parks Department purchases engineered wood fiber for thirty-two (32) playgrounds maintained by Park
Maintenance. Staff uses the surfacing material yearly to ensure the City of Denton Playgrounds comply
with the American Society for Testing Materials (ASTM F1292 and F3351-19el) set forth by the Consumer
Product Safety Commission (CPSC) for the use of wood products for protective surfacing of playgrounds.
This product is manufactured from crushed wood fiber comprised of softwoods and/or hardwoods,
consisting of randomly sized wood fibers, the majority of which do not exceed four (4) inches in length and
are approximately ten times longer than wide. The product must be from a virgin wood source and must
prove to be non-toxic. It may not contain any recycled wood products or any wood containing chemicals or
additives. The product is free of twigs, leaf debris, and other organic material.
The product must be certified by the International Play Equipment Manufacturers Association (IPEMA).
Year 1 Year 2 Year 3 Year 4 Year 5 Total
Annual Spend $30,000 30,000 30,000 30,000 30,000 $150,000
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with GWG Wood Group, Inc., for the purchase of engineered wood fiber playground
mulch for the Parks and Recreation Department, in a three (3) year, with the option for two (2) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $150,000.
PRINCIPAL PLACE OF BUSINESS
GWG Wood Group, Inc
Flower Mound, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same. This Buy Board contract expires on
September 30, 2025.
FISCAL INFORMATION
These items will be funded from the Parks and Recreation Department Operating object account 7899.
Requisitions will be entered on an as-needed basis. The budgeted amount for this item is $150,000. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Russell Koch, 940-349-8412.
Legal point of contact: Marcella Lunn at 940-349-8333.