Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: February 18, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Consolidated Traffic Controls, Inc., through the
Houston-Galveston Area Council of Governments (H-GAC) Cooperative Purchasing Program Contract No.
PE05-21, for the supply of traffic signal poles for the City of Denton Warehouse; providing for the
expenditure of funds therefor; and providing an effective date (File 8749 – awarded to Consolidated Traffic
Controls, Inc., for one (1) year, with the option for four (4) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $2,500,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The proposed contract is for traffic signal poles, mast arms, and associated hardware. The equipment is
used for new Capital Improvement Project traffic signal construction, replacement of aging and damaged
poles, and any emergency needs for public safety. This additional contract will also help to offset long lead
times steel, specifically when emergency needs arise that affect public safety. These items will be carried
in the Warehouse Working Capital inventory. Materials are procured by the Warehouse and charged to the
user department, as needed.
Project Description Estimated 5-Year Expenditure
Year 1 $500,000
Year 2 500,000
Year 3 500,000
Year 4 500,000
Year 5 500,000
Total $2,500,000
Pricing obtained through the H-GAC Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 6, 1995, City Council approved the interlocal agreement with the H-GAC Cooperative Purchasing
Network (Ordinance 1995-107).
RECOMMENDATION
Award a contract with Consolidated Traffic Controls, Inc. for the supply of traffic signal poles for the City
of Denton Warehouse, in a one (1) year, with the option for four (4) additional one (1) year extensions, in
the total five (5) year in the not-to-exceed amount of $2,500,000.
PRINCIPAL PLACE OF BUSINESS
Consolidated Traffic Controls, Inc
Arlington, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year, with the option for four (4) additional one (1) year extensions, with all terms
and conditions remaining the same. This HGAC contract expires on April 30, 2025.
FISCAL INFORMATION
These items will be funded out of the Warehouse Working Capital account 800100.6801, and charged back
to the using department, on an as-needed basis. The City will only pay for services rendered and is not
obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.