Exhibit 2 - PresentationVolvo construction equipment purchase,
repairs, and rental
ROMCO, Inc. dba ROMCO Equipment Co. LLC
Fleet Services -8727
Tom Gramer
Director of Facilities & Fleet
3/4/2025
File ID 25-373
1
•The City of Denton Fleet Services Department purchases, repairs, maintains, and rents various types of Volvo Construction Equipment
utilized by several departments that supports City’s services.
•Construction equipment is utilized by multiple departments to provide various services including movement of bulk materials using loaders
and excavators.
•The proposed contract allows for the purchase, rental and repair of assets utilized by several departments; such as Beneficial Refuse,
Wastewater, Drainage, and Solid Waste.
•The repair services provided by this contract ensure that assets requiring specialized diagnostic equipment and technical knowledge
remain operational while rental allows departments to respond to fluctuating needs without a long-term commitment.
•All vehicle and equipment acquisitions will be processed through the City’s budgeting processes.
•The City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
2
Buy Board Cooperative
Volvo construction equipment purchase, repairs and
rental
March 4, 2025 25-373
3
Contract Estimate
Category FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Total
Asset Additions $ 330,000 $ 340,000 $ 350,000 $ 720,000 $ 740,000 $ 2,480,000
Asset Replacements $ 330,000 $ 340,000 $ 700,000 $ 360,000 $ 370,000 $ 2,100,000
Repair Services $ 70,000 $ 80,000 $ 90,000 $ 110,000 $ 130,000 $ 480,000
Sub Total $ 730,000 $ 760,000 $ 1,140,000 $ 1,190,000 $ 1,240,000 $ 5,060,000
Contingency 5%$ 36,500 $ 38,000 $ 57,000 $ 59,500 $ 62,000 $ 253,000
Total $ 766,500 $ 798,000 $ 1,197,000 $ 1,249,500 $ 1,302,000 $ 5,313,000
Department FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Total
Beneficial Reuse 2 1 2 2 2 9
Drainage 1 1 2
Solid Waste 1 1 2
Total 2 2 3 3 3 13
Contract Estimate by Year
Acquisitions by Department
The charts highlight the contract’s estimated cost breakdown by fiscal year and the projected
acquisition schedule based on the addition and replacement of assets, both of which will be
routed through the City’s collaborative budgeting process.
Asset Acquisition Example
2024 Large Wheel Loader.
Acquisition Price: $ 323,299.00
Contract Estimate by Fund
Fund Repair
Services
Asset
Additions
Asset
Replacements
General Fund 0%0%0%
Utilities 100%100%100%
Internal Service Funds 0%0%0%
Special Revenue Fund 0%0%0%
March 4, 2025 25-373
Recommendation
Staff recommends approval of a one-year, with four additional
one-year extension, in the total five-year not-to-exceed amount
with ROMCO. Inc. dba ROMCO Equipment Co., LLC, of
$5,313,000.
4March 4, 2025 25-373
Questions?
5March 4, 2025 25-373