Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: March 4, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Hammett Excavation, Inc., for the construction of
the Roadway Expansion and Wheel and Chassis Undercarriage Wash Facility for the Solid Waste and
Recycling Department; providing for the expenditure of funds therefor; and providing an effective date
(CSP 8653 – awarded to Hammett Excavation, Inc., in the not-to-exceed amount of $2,082,396.63). The
Public Utilities Board recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Texas Commission on Environmental Quality (TCEQ) landfill permit 1590B and the Stormwater
permit require that the Solid Waste Department prevents vehicles from tracking mud onto Mayhill Road or
Spencer Road. Facility staff is required to remove mud from the paved on-site haul road and public
roadways daily on days that mud is being tracked off-site to prevent the accumulation of mud and eliminate
creating slippery conditions.
Stormwater Best Management Practices for landfill construction and disposal shall minimize the amount of
sediment leaving or being tracked out from the landfill construction and disposal site as dirt, mud or other
sediment attach to the vehicles. Landfill facility staff will maintain on-site access roads to keep them freely
draining, passable by transportation vehicles in two directions, and free from excessive debris. Tracked mud
and associated debris at the access to the facility on the public roadway shall be removed at least daily when
applicable conditions arise.
Track-out controls also provide benefits from a public relations point of view, as the landfill site
entrance/exit is often the most noticeable part of the landfill site and can show community members that
controls are in place to minimize sediment being tracked onto nearby streets and neighboring areas.
Minimizing sediment on roads can improve both the appearance and the public perception of the landfill as
well as limit the occurrence of complaints about the site. Additionally, a track-out controls system is
generally, a requirement of any permitted landfill, and facility staff shall maintain track-out controls in
compliance with applicable permits and local regulations.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The landfill Site Operating Plan states: in order to minimize the tracking of mud onto public roadways, the
facility will provide and maintain an onsite wheel wash system. The wheel wash removes accumulated mud
from the vehicle wheels, tires, and undercarriage. The wheel wash facility includes a water recycling process
in the system to reduce water usage and the operating cost of the system. This multi-function system will
provide heavy-duty wheel and chassis undercarriage cleaning for on-road and off-road vehicles and heavy
equipment before they leave the landfill site.
This cleaning system will remove the accumulation of mud and debris that adheres to the undercarriage,
wheels, and tires of vehicles and equipment during inclement weather. The removal of the mud and debris
will ultimately expand the life of the solid waste vehicles and equipment by minimizing wear and tear as
well as saving time when the vehicles require repairs. Additionally, the technician will have less build-up
to remove to get to parts needing repair or replacement.
For traffic mobility improvements this project includes repairs and upgrades to existing paved roads that
have met end of life.
The Roadway Expansion and Wheel Wash Facility project's total construction cost is $2,082,396.63. This
estimate includes a $1,983,234.89 base proposal amount and a 5% contingency of $99,161.74. The five (5)
percent contingency allowance is for the city's sole use and will be subject to written authorization by the
City’s Project and Program Managers.
Competitive Sealed Proposals were sent to 1,165 prospective suppliers, including 77 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Two (2) proposals were received, references were checked, and proposals
were evaluated based upon published criteria including personnel, compliance with qualifications, schedule,
safety, and price. Best and Final Offers (BAFO) were requested from both firms. Based upon this
evaluation, Hammett Excavation, Inc. was ranked the highest and determined to be the best value for the
City.
NIGP Code Used for Solicitation: 911, 912, 913 & 914
Notifications sent for Solicitation sent in Ionwave: 1,165
Number of Suppliers that viewed Solicitation in Ionwave: 14
HUB-Historically Underutilized Business Invitations sent out: 133
SBE-Small Business Enterprise Invitations sent out: 374
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 24, 2025, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Hammett Excavation Inc., for the construction of the Roadway Expansion and Wheel
and Chassis Undercarriage Wash Facility for the Solid Waste and Recycling Department; in the not-to-
exceed amount of $2,082,396.63.
PRINCIPAL PLACE OF BUSINESS
Hammett Excavating, Inc.
Dodd City, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval and Notice to Proceed issue, with completion within 6 months.
FISCAL INFORMATION
These services will be funded from Road & Infrastructure account 660908595. Requisition #168820 has
been entered into the Purchasing software system in the amount of $1,983,234.89. The budgeted amount
for this item is $2,082,396.63.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Arturo Garcia, 940-349-8021.
Legal point of contact: Marcella Lunn at 940-349-8333.