Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: March 4, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to approve a pre-qualified professional services list for construction
inspection and construction management services for various Capital Improvement Projects within the City
of Denton for the Capital Projects Department; and providing an effective date (RFQ 8706 – for a two (2)
year, with the option for one (1) additional one (1) year extension, in the total three (3) year term).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The proposed contract intends to supplement current staffing levels, provide specialty item experience, and
reduce staff time within Public Works, a division within the Capital Projects Department. On November
22, 2024, a Request for Qualifications (RFQ) was advertised for two (2) separate services which were
Construction Management and Construction Inspection services. Statements of Qualifications (SOQs) were
received from 13 consultants before the submittal deadline of January 8, 2025.
The RFQ process involved the review of the 13 SOQs and the scoring of each consultant for the categories
submitted. This process ensures that all consultants are reviewed fairly and based on criteria spelled out to
each consultant in the original RFQ. The goal of the City of Denton’s pre-qualified Construction
Management and Inspections Services list is to provide a list of approved consultants from which the Public
Works Inspections Division can choose to supplement staffing levels or provide specialty services that the
City’s personnel could not otherwise provide. A ranking of the pre-qualified vendors in the required service
will be performed for every project using the list on an as-needed basis. The City will then negotiate the
scope and price with the highest-ranked consultant. If the City and the firm cannot agree on the overall
amount, the City moves on to the next firm to gain the best possible contract for the City and the project.
Any consultant that was pre-qualified under the RFQ is eligible to receive contracts for services that would
go through the normal negotiation process, including City Council and Public Utilities Board consideration
(where applicable). It is intended that this method of qualifying consultants for current and future services
will be repeated every three (3) years and is eligible for use by any City of Denton departments and divisions
when these services are required.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Qualifications was sent to 1,186 prospective suppliers, including 80 Denton firms of this item.
In addition, specifications were placed on the Procurement website for prospective suppliers to download
and advertised in the local newspaper. Thirteen (13) statements of qualifications were received and
evaluated based upon published criteria. All firms scoring 80 or higher in a given category were placed on
the pre-qualified list for that respective category. The evaluation team is recommending the approval of five
(5) qualified firms for the construction inspection category and five (5) qualified firms for the construction
management category.
NIGP Code Used for Solicitation: 911, 912, 913, and 914
Notifications sent for Solicitation sent in IonWave: 1,186
Number of Suppliers that viewed Solicitation in IonWave: 52
HUB-Historically Underutilized Business Invitations sent out: 134
SBE-Small Business Enterprise Invitations sent out: 383
Responses from Solicitation: 13
RECOMMENDATION
Recommend approval of a pre-qualified professional services list for construction inspection and
construction management services for various Capital Improvement Projects within the City of Denton for
the Capital Projects Department.
ESTIMATED SCHEDULE OF PROJECT
This is an initial two (2) year contract with options to extend the contract for one (1) additional one (1) year
period, with all terms and conditions remaining the same.
FISCAL INFORMATION
No funds are requested or required to be spent as part of this approval. Individual contracts will be
negotiated with each firm and purchase orders will be issued as needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.