Exhibit 1 - Agenda Information Sheet - Amend 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: March 25, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and Wastech
Corporation, amending the contract approved by City Council on September 22, 2020, in the not-to-exceed
amount of $500,907.00; said first amendment to provide additional annual services and equipment
replacements for the Smart Routing Solutions for the Solid Waste and Recycling Department; providing
for the expenditure of funds therefor; and providing an effective date (RFP 7169 – providing for an
additional first amendment expenditure amount not-to-exceed $125,226.00, with the total contract amount
not-to-exceed $626,133.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
The Solid Waste and Recycling Department has contracted with Wastech Corporation to provide a smart
routing solution for its collections fleet. This routing software provides turn-by-turn navigation for the
drivers and offers the ability to dynamically add notations onto stops to alert the drivers of any possible
issues (i.e. low overhead lines or branches, gate codes, etc). The software provides near real-time
completion data and issue tracking. When issues are encountered, the system allows for both driver notes
and photos to be added to the system. The system also allows for photos to be added to many of the one-
off collection requests. All of this extra information has made a considerable positive impact on the City’s
ability to service its customers and, most importantly, react to any concerns they may have.
The City’s contract with Wastech Corporation is structured to bill based on the number of vehicles equipped
with the hardware, a tablet, and an On-Board Diagnostics (OBD) plug-in, needed to run the program. In the
years since initiating this contract, the Solid Waste and Recycling department has added additional vehicles
to adequately serve our growing City. The original contract included equipment and licenses for 45 tablets
(ICIs) and 60 OBD plug-ins (PODs). As of January 2024, this number has increased to 67 ICIs and 61
PODs. Over the past almost four years about two dozen tablets have been replaced due to damage.
The City’s contract with Wastech Corporation expires on September 22, 2025, and the Solid Waste and
Recycling Department will begin looking into renewal; however, the remaining NTE amount of this
contract will not be enough to cover the final year of the contract or allow for any replacement parts that
City Hall
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Denton, Texas
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may be needed throughout the year. The additional funding requested by this amendment will help complete
the remainder of the contract and continue the smart routing program through September 22, 2025.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On September 22, 2020, the City Council approved a contract with Rubicon Global, LLC. in the not-to-
exceed amount of $500,907 (Ordinance 20-1835).
On February 4, 2025, Purchasing executed an Assignment of Contract from Rubicon Global, LLC to
Wastech Corporation.
On March 24, 2025, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award Amendment No. 1 with Wastech Corporation, to provide additional annual services and equipment
replacements for the Smart Routing Solutions for the Solid Waste and Recycling Department, in a not-to-
exceed amount of $125,226, for a total amended contract amount of $626,133.
PRINCIPAL PLACE OF BUSINESS
Wastech Corporation
Portland, OR
ESTIMATED SCHEDULE OF PROJECT
This contract expires on September 22, 2025.
FISCAL INFORMATION
These services are funded from Software Licenses account 660001.7803. Requisitions will be entered on
an as-needed basis. The total amended amount of this contract is $626,133. The City will only pay for
services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance, Contract, and Assignment of Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: J.J. Tips, 940-349-8042.
Legal point of contact: Marcella Lunn at 940-349-8333.