Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: March 25, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Hayes Construction, LLC, for the Trinity Bridge
6-inch Force Main Relocation for Capital Projects Department; providing for the expenditure of funds
therefor; and providing an effective date (IFB 8711 – awarded to Hayes Construction, LLC, in the not-to-
exceed amount of $151,988.55).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Trinity Bridge 6-Inch Force Main Relocation Project involves installing 323 linear feet of new sewer
pipe to resolve a conflict with the planned bridge construction by the Texas Department of Transportation
(TxDOT). The project is currently scheduled for construction in the fourth quarter of 2025. The existing
bridge, located at Trinity Road and Cooper Creek, qualifies for replacement under the Bridge Inventory,
Inspection, and Appraisal Program due to a functionality score below 50, indicating obsolescence.
The new two-lane bridge will replace the current one-lane structure, improving traffic flow and capacity.
Under the Advanced Funding Agreement (AFA) between the City of Denton and TxDOT, the City is solely
responsible for relocating all utilities, including this force main, that conflict with TxDOT’s proposed bridge
alignment. This relocation supports efforts to enhance local infrastructure and mobility.
Awarding this contract results in a savings of nearly $1,000,000 which is the estimated cost impact to
TxDOT to install these improvements. Trinity Bridge is located within the City of Denton right of way and
would otherwise be our financial responsibility.
The Trinity Bridge 6-Inch Force Main Relocation Project total construction cost is $151,988.55. This
estimate includes a $144,751.00 base bid amount and a 5% contingency of $7,237.55. The five (5) percent
contingency allowance is for the City's sole use and will be subject to written authorization by the City’s
Project and Program Managers.
Invitation for Bids was sent to 1,035 prospective suppliers, including 68 Denton firms of this item. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
advertised in the local newspaper. Three (3) bids meeting specifications were received. The lowest bid was
received by Hayes Construction, LLC.
NIGP Code Used for Solicitation: 911, 912, & 913
Notifications sent for Solicitation sent in IonWave: 1,035
Number of Suppliers that viewed Solicitation in IonWave: 47
HUB-Historically Underutilized Business Invitations sent out: 116
SBE-Small Business Enterprise Invitations sent out: 333
Responses from Solicitation: 3
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 6, 2023, City Council approved an Advanced Funding Agreement with the Texas Department of
Transportation (TxDOT) (Ordinance 23-1029).
On March 24, 2025, this item will be presented to the Public Utilities Board (PUB) for consideration.
PRINCIPAL PLACE OF BUSINESS
Hayes Construction, LLC
Sherman, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by September 1, 2025.
FISCAL INFORMATION
These items will be funded from Trinity Bridge at Cooper Creek account 350564469.1360.40100.
Requisition #169456 has been entered into the Purchasing software system in the amount of $151,988.55.
The budgeted amount for this item is $151,988.55.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Advanced Funding Agreement
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dante Hale, 940-349-7104.
Legal point of contact: Marcella Lunn at 940-349-8333.