Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: March 25, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with C & P Pump Services, Inc., through The Interlocal
Purchasing System (TIPS) Cooperative Program Contract No. 220603 for supplies, services, and equipment
for all aquatic facilities - Water Works Park, Natatorium, Civic Center Pools, Carl Young Sr. Park Splash
Pad, and various irrigation pumps for the Parks and Recreation Department; providing for the expenditure
of funds therefor; and providing an effective date (File 8734 – awarded to C & P Pump Services, Inc., for
one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3) year not-
to-exceed amount of $1,250,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
This TIPS cooperative contract is for all the swimming pool service, to replace and repair pumping systems
for Water Works Park, Natatorium, Civic Center Pool, Carl Young Sr. Park Splash Pad, and various City
Parks irrigation pumps. The TIPS cooperative agreement also includes preventative maintenance services
circulation and booster pump repairs to maintain proper operations for the various aquatic facilities and
Parks irrigation systems.
The expanded contract amount will give the department flexibility to expedite time-sensitive projects,
provide for a new capital maintenance schedule, and address major issues of aging equipment in future
years. It will also provide room for day-to-day operation needs with escalating costs such as contracted
preventative maintenance on machinery.
The Parks and Recreation Department’s Aquatics Division manages four aquatic facilities, and eight (8)
separate bodies of water, with a total of approximately 1.4 million gallons of recirculated and treated water.
The water quality is regulated by and maintained per the Texas State Health Code (Section 265.181-208,
Subchapter L) and the City of Denton Health codes and CDC Healthy Swimming guidelines. The City of
Denton pools are maintained under the supervision and direction of a properly trained and certified pool
operator as required by the Texas State Health Code 256, Subchapter L - RULE §265.203. All of the full-
time aquatic maintenance staff are certified through the National Recreation and Park Association as
Aquatic Facility Operators.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Pricing obtained through The Interlocal Purchasing System has been competitively bid and meets the
statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, City Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
RECOMMENDATION
Award a contract with C & P Pump Services, Inc., for supplies, services, and equipment for all aquatic
facilities - Water Works Park, Natatorium, Civic Center Pools, Carl Young Sr. Park Splash Pad, and various
irrigation pumps for Parks and Recreation Department, in a one (1) year, with the option for two (2)
additional one (1) year extensions, in the total three (3) year not-to-exceed amount of $1,250,000.
PRINCIPAL PLACE OF BUSINESS
C & P Pump Services, Inc.
Grand Prairie, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same. This TIPS contract expires on August 31, 2025.
FISCAL INFORMATION
These items will be funded from accounts: Natatorium - 207001.6334, 207001.6518, 207001.6512 Water
Works Park – 207002.6334, 207002.6518, 207002.6512, 207002.8411, and Civic Center Pool –
401160.6334, 401160.6518 and Leisure Service Capital Maintenance - 401001.8411 and Parks Capital
Maintenance – 402001.8411and Park Maintenance – 402180.6545. Requisitions will be entered on an as-
needed basis. The budgeted amount for this item is $1,250,000. The City will only pay for services rendered
and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Thomas Klimko, 940-349-8805.
Legal point of contact: Marcella Lunn at 940-349-8333.
YEAR 1 YEAR 2 YEAR 3 10% Contingency Total
Estimated Supplies and Services $375,000 $375,000 $375,000 $125,000 $1,250,000