Exhibit 1 - Agenda Informaton SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: March 25, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Occupational Health
Centers of The Southwest, P.A., for pre-employment physical assessments for the Fire Department as set
forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (PSA
8745 – Professional Services Agreement for physical assessment services awarded to Occupational Health
Centers of The Southwest, P.A., for one (1) year, with the option for two (2) additional one (1) year
extensions, in the total three (3) year not-to-exceed amount of $50,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The proposed contract is for pre-employment physical assessments for the Denton Fire Department. The
agreement will establish a long-term fixed price for services and allow the Fire Department to continue to
appropriately screen prospective applicants who apply for the position of firefighter.
The Fire Department’s prior contract for these services is no longer available as the former vendor, Texas
Health Hughley, no longer provides these services as of September 30, 2023.
The proposed agreement contains a list of pre-employment medical tests and services to be provided by
Occupational Health Centers Of The Southwest, P.A. at their facility. The required components of this
service package meet NFPA 1582-2022 criteria for medical evaluation of firefighters.
RECOMMENDATION
Award a contract with Occupational Health Centers Of The Southwest, P.A., for pre-employment physical
assessments for the Fire Department, in a one (1) year, with the option for two (2) additional one (1) year
extensions, in the total three (3) year in the not-to-exceed amount of $50,000.
Categories Year 1 Year 2 Year 3 Total
Health Assessment $15,000 $15,000 $15,000 $45,000
Contingency 1,000 2,000 2,000 5,000
Total: $16,000 $17,000 $17,000 $50,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Occupational Health Centers Of The Southwest, P.A.
Addison, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded through the Fire department’s operating budget 320100.7726.02574121.
Requisitions will be entered on an as-needed basis. The budgeted amount for this item is $50,000. The City
will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Lindsey Garrison, 940-349-8844.
Legal point of contact: Marcella Lunn at 940-349-8333.