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8828 - Contract Executed DocuSign Transmittal Coversheet File Name Purchasing Contact Docusign Envelope ID: 68AF6206-123D-4E73-9AE6-A61F75DBDE84 8828 Awards, Apparel, Screen Printing, Embroidery, Promotional and Commemorative Christina Dormady City of Denton _____________________________________________________________________________________ INFORMATION SHEET DEPARTMENT: Procurement DATE: September 23, 2021 SUBJECT Adoption of a contract with 4IMPRINT, INC., through an Interlocal Cooperative Purchasing Agreement with Choice Partners Cooperative Purchasing #21/048SG-01, under the Government Code, Chapter 791.001, to authorize additional funds to City of Denton contracts for Awards, Apparel, Screen Printing & Embroidery, and Promotional and Commemorative Items for various City departments; providing for expenditures of funds therefor; and providing an effective date (File 8828 – awarded to 4IMPRINT, INC. in the not-to-exceed amount of $49,000). BACKGROUND Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined purchasing usage of these entities was utilized to realize competitive pricing and reduced administrative costs of individual bidding. This contract includes a 10% discount on the Awards, Apparel, Screen Printing & Embroidery, and Promotional and Commemorative Items. The agreement, Contract Number #21/048SG-01, began 7/21/2021 with a termination date of 7/20/2025. RECOMMENDATION Award a contract with 4IMPRINT, INC., for Awards, Apparel, Screen Printing & Embroidery, and Promotional and Commemorative Items for various city departments, in the not-to-exceed amount of $49,000. ESTIMATED SCHEDULE OF PROJECT Choice Partners Cooperative Purchasing #21/048SG-01 expires on 7/20/2025. FISCAL INFORMATION These products and services will be funded through the using department’s budget on an as-needed basis. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Docusign Envelope ID: 68AF6206-123D-4E73-9AE6-A61F75DBDE84 EXHIBITS Exhibit 1: Pricing from Contract #21/048SG-01 Spend approved by: _______________________ Purchasing Agent Docusign Envelope ID: 68AF6206-123D-4E73-9AE6-A61F75DBDE84 1 | Page 4imprint Inc. 101 Commerce Street Oshkosh WI 54901 October 22, 2020 Choice Partners RFP 20046SG Proposal 4imprint, Inc. wishes to offer you a contracted 10% discount, using code CP10 to tie in this contract and the contract we hold with Choice Partners. You will email bid requests to bids@4imprint.com and quote or order requests to govrequests@4imprint.com using your assigned code. This discount is available to all products found using current pricing at www.4imprint.com including sale prices. The 10% discount would extend to all set‐up charges, any additional product run charges, or similar item charges. It would not extend to freight charges. All shipping is to be FOB destination prepaid and allowed. Minimum quantity requirements do apply. This is not to be combined with any other offer. This discount is good through 7/30/2021 and renewable in writing when signed by both parties. It should be noted that regular pricing on the 4imprint.com website is already discounted from most MSRP pricing. Thus, with this proposal, we are confident that Draper City will on average experience a discount from MSRP in the 20+% range, depending upon the mix and quantity of the items ordered. In addition, Draper City will also receive these additional savings should we be selected:  Set‐up fees would only apply for the first time of an order with the same artwork on the same item. You would not pay a set‐up fee for exact repeat orders.  You would not pay extra for extended sizes on our apparel items; it is the same price if you are a size medium or 3XL, unique to 4imprint.  For most embroidered apparel, you do not pay a set‐up charge over 24 pieces on clothing and 72 pieces on headwear.  You will have a dedicated team who goes above and beyond to fulfill this contract, far past the bidding process. The direct line for the government team is 877‐446‐7746 extension 5523. They can also be reached via email at govrequests@4imprint.com You will be working with a hand‐picked 4imprint team member to make your process smooth and easy. Each member of the team is specially trained and only works with Government accounts just like yours. They are accessible Monday through Friday from 8:00am to 6:00pm CST – and one of the best parts: you will not wait in a queue whenever you choose to call. Docusign Envelope ID: 68AF6206-123D-4E73-9AE6-A61F75DBDE84 Exhibit 1 2 | Page We appreciate the opportunity and look forward to working with you. Respectfully, Shay Freund, Sr. Bid Representative Docusign Envelope ID: 68AF6206-123D-4E73-9AE6-A61F75DBDE84 3 | Page Docusign Envelope ID: 68AF6206-123D-4E73-9AE6-A61F75DBDE84 Certificate Of Completion Envelope Id: 68AF6206-123D-4E73-9AE6-A61F75DBDE84 Status: Completed Subject: *Purchasing Approval*8828- Award, Apparel, Screen Printing, Embroidery, Promo, and Commemorative Source Envelope: Document Pages: 6 Signatures: 1 Envelope Originator: Certificate Pages: 2 Initials: 1 Christina Dormady AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 christina.dormady@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 4/1/2025 10:51:43 AM Holder: Christina Dormady christina.dormady@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christina Dormady christina.dormady@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 4/1/2025 10:56:28 AM Viewed: 4/1/2025 10:56:34 AM Signed: 4/1/2025 10:57:42 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 4/1/2025 10:57:43 AM Viewed: 4/1/2025 11:06:40 AM Signed: 4/1/2025 11:06:47 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Christina Dormady christina.dormady@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 4/1/2025 11:06:48 AM Viewed: 4/1/2025 11:07:18 AM Signed: 4/1/2025 11:07:23 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 4/1/2025 11:07:24 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/1/2025 10:56:28 AM Certified Delivered Security Checked 4/1/2025 11:07:18 AM Signing Complete Security Checked 4/1/2025 11:07:23 AM Completed Security Checked 4/1/2025 11:07:24 AM Payment Events Status Timestamps