25-636 - 7599-011 - Amendment 4 Ordinance ExecutedORDINANCE NO. 25-636
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE APPROVAL OF A FOURTH AMENDMENT TO A
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND HALFF
ASSOCiATES. INC.. AMENDING THE CONTRACT APPROVED BY CITY COUNCIL ON
NOVEMBER 15, 2022, IN THE NOT-TO-EXCEED AMOUNT OF $1,144,280.00; AMENDED
BY AMENDMENTS 1-3 APPROVED BY THE CITY COUNCIL AND PURCHASING; SAID
FOURTH AMENDMENT TO PROVIDE FOR THE DESIGN, BIDDING, CONSTRUCTION
ENGINEERING SERVICES AND FEMA APPLICATION FEES FOR A CONDITIONAL
LETTER OF MAP REVISION (CLOMR) AND A LETTER OF MAP REVISION (LOMR) IN
RELATION TO THE WESTGATE DRIVE RECONSTRUCTION PROJECT FOR THE CAPITAL
PROJECTS DEPARTMENT: PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR;
AND PROVIDING AN EFFECTIVE DATE (RFQ 7599-011 – PROViDING FOR AN
ADDITIONAL FOURTH AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED
$81,690.00, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $1,287,970.00).
WHEREAS, on November 15, 2022, by Ordinance No. 22-2303, the City awarded a contract
to Halff Associates, Inc., in the amount of $1,144,280.00, for the design of the Westgate Drive
Reconstruction Project for the Capital Improvements Department; and
WHEREAS, on March 19, 2024, City Council awarded a First Amendment to Halff
Associates, Inc., in the amount of $62,000.00, to provide additional engineering and design services
for a Conditional Letter of Map Revision and a Letter of Map Revision in relation to the Westgate
Drive Reconstruction Project for the Capital Projects Department; and
WHEREAS, on May 22, 2024, Purchasing awarded a Second Amendment to Halff
Associates, Inc., to reallocate the funds from the Traffic Signal Design category (XIV) to
Environmental Services, Illumination Study, and Final Design of the contract; and
WHEREAS, on January 6, 2025, Purchasing awarded a Third Amendment to Halff
Associates, Inc., to split the project into two (2) project phases; and
WHEREAS, this procurement was undertaken as part of the City’s governmental function;
and
WHEREAS, the additional fees under the proposed Fourth Amendment are fair and
reasonable and are consistent with, and not higher than, the recommended practices and fees
applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law;
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The Fourth Amendment, increasing the amount of the contract between the
City and Halff Associates, Inc., which is on file in the office of the Purchasing Agent, in the amount
of Eighty One Thousand Six Hundred Ninety and 0/100 ($81,690.00) Dollars, is hereby approved,
and the expenditure of funds therefor is hereby authorized in accordance with said amendment which
sha il be attached hereto. The total contract amount increases to $1,287,970.00.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by Jill Jester and seconded by Joe
Holland. This ordinance was passed and approved by the following vote [ 7 - 0 ] :
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck. District 2:
Paul Meltzer. District 3 :
Joe Holland. District 4:
Brandon Chase McGee, At Large Place 5 :
Jill Jester, At Large Place 6:
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PASSED AND APPROVED this the 15th day of April, 2025.
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ATTEST:
LAUREN THODEN, CITY SECRETARY
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APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
PIll 11111
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