7599-011 - Amendment 4 Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
Docusign Envelope ID: C4617A12-885A-421B-A4CB-B5E3AF524153
7599-011
Westgate Drive Reconstruction Design Amendment #4
Not Applicable
PSA
Cori Power
APRIL 15, 2025
N/A
25-636
7599-011 PSA – Amendment #4 Page 1 of 2
FOURTH AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND HALFF ASSOCIATES, INC.
PSA 7599-011
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS FOURTH AMENDMENT TO CONTRACT 7599-011 (“Amendment”) by
and between the City of Denton, Texas (“City”) and Halff Associates, Inc. (“Engineer”);
to that certain contract executed on November 15, 2022, in the original not-to-exceed
amount of $1,144,280 (the “Original Agreement”); amended on March 19, 2024 in the
additional amount of $62,000 aggregating a not-to-exceed amount of $1,206,280 (the “First
Amendment”); amended on June 5, 2024 to revise the project scope of services at net zero
change to the total contract amount (the “Second Amendment”); amended on January 6,
2025 to revise the project scope of services at net zero change to the total contract amount
(the “Third Amendment”) (collectively, the Original Agreement, the First Amendment, the
Second Amendment, and the Third Amendment are the “Agreement”) for services related
to the design of the Westgate Drive Reconstruction Project.
WHEREAS, the City deems it necessary to further expand the services provided by
Engineer to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $81,690 with this Amendment for an aggregate not-to-exceed
amount of $1,287,970; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Engineer to the City;
NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Westgate Drive Reconstruction project, are hereby authorized to be performed
by Engineer. For and in consideration of the additional services to be performed by
Engineer, the City agrees to pay, based on the cost estimate detail attached as
Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amount
not to exceed $81,690.
2. This Amendment modifies the Agreement amount to provide an additional $81,690
for the additional services with a revised aggregate not to exceed total of
$1,287,970.
Docusign Envelope ID: C4617A12-885A-421B-A4CB-B5E3AF524153
7599-011 PSA – Amendment #4 Page 2 of 2
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Engineer, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“Engineer”
HALFF ASSOCIATES, INC.
By: ______________________________
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
By:
_________________________________
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: _______________________________
ATTEST:
LAUREN THODEN, CITY SECRETARY
By:
_________________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
Docusign Envelope ID: C4617A12-885A-421B-A4CB-B5E3AF524153
Vice President
Interim Director of Capital Projects
Capital Projects
Seth Garcia
04/15/2025
AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN
CITY AND HALFF ASSOCIATES, INC.
Westgate Drive East-West Construction Plans Repackage
Westgate Drive Reconstruction Project
FILE 7599-011
This is Amendment number 04 dated March 3, 2025 to the agreement between the City
of Denton, Texas (“City”) and Halff Associates, Inc. (“Engineer”) dated November 15,
2022 (“the Agreement”) concerning the Westgate Drive Reconstruction Project (“the
Project”).
Our description of additional services understanding, assumptions, schedule and fee
summary are presented below.
I.DESCRIPTION OF ADDITIONAL SERVICES UNDERSTANDING
As per correspondence between City staff and the Engineer from November 13, 2024 to
February 25, 2025, the Engineer is proposing to allocate additional funds to a Phase 1
Bidding and Construction Engineering Task, a Phase 2 Bidding and Construction
Engineering Task, and a CLOMR and LOMR FEMA Application Review Fee Task under
Special Services detailed in the Fee Summary below.
Bidding and Construction Engineering scope of services shall be per Section 11 of the
executed contract dated November 15, 2022.
CLOMR and LOMR FEMA Application Review Fee scope of services shall be per the
CLOMR Application Report and LOMR Application Report sections of the executed
Contract Amendment #1 dated February 22, 2024 with the additional online submittal
details provided below.
II.ASSUMPTIONS
A.Consultant’s services shall only include those that are normal and customary
and are not represented as special services or those requiring expertise
greater than that provided by other providers.
B.Services not identified, whether specifically noted or implied, in this proposal
are considered additional services and may require a modification to the scope
and an increase in the budget.
C.Online FEMA fee for CLOMR review is $6,500 as of February 2025 and shall
be paid by the Engineer upon contract amendment approval and pending City
approval of the CLOMR and application report. Total fee for this task does
include preparation effort for the online application submittal.
Exhibit A
Docusign Envelope ID: C4617A12-885A-421B-A4CB-B5E3AF524153
D. Online FEMA fee for LOMR review is $8,000 (subject to change) as of
February 2025 and shall be paid by the Engineer upon contract amendment
approval and pending City approval of the LOMR and application report. Total
fee for this task does include preparation effort for the online application
submittal.
III. SCHEDULE
For Bidding and Construction Engineering Tasks, the following schedule shall apply:
• Phase 1
o Bidding services: 60 calendar days from City’s approval of final plans
o Construction services: In accordance with construction schedule
(estimated to be 240 total calendar days)
o Closure: 60 calendar days from the date of construction completion
• Phase 2
o Bidding services: 60 calendar days from City’s approval of final plans
o Construction services: In accordance with construction schedule
(estimated to be 480 total calendar days)
o Closure: 60 calendar days from the date of construction completion
For CLOMR and LOMR FEMA Application Review Fee Task, the schedule of online
submittal shall be contingent upon final approval of CLOMR/LOMR application report
and online submittal shall occur immediately following City approval.
IV. AMENDMENT NO. 4 FEE SUMMARY
XVIII. Phase 1 - Bidding and Construction Engineering $27,670
XIX. Phase 2 - Bidding and Construction Engineering $37,960
XX. CLOMR and LOMR FEMA Application Review Fee $16,060
Total Contract Amendment No. 4 $81,690
SUMMARY OF THE AMENDED CONTRACT
Original Contract $1,144,280
Amendment No. 1 $62,000
Amendment No. 2 $0
Amendment No. 3 $0
Amendment No. 4 $81,690
Amended Contract Amount $1,287,970
Docusign Envelope ID: C4617A12-885A-421B-A4CB-B5E3AF524153
CITY: ENGINEER:
CITY OF DENTON, TEXAS HALFF ASSOCIATES, INC.
By:_______________________ By:_________________________
Title:______________________ Title:________________________
Date:______________________ Date:_______________________
Docusign Envelope ID: C4617A12-885A-421B-A4CB-B5E3AF524153
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined
by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton
Ethics Code, Ordinance 18-757.
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section
176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be
completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code.
Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in
this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer
or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
Docusign Envelope ID: C4617A12-885A-421B-A4CB-B5E3AF524153Exhibit CIQ
Halff Associates, Inc.
N/A
X
3/21/2025
N/A
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy
reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the
parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local
governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,
and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family member of the officer that
results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during
the 12-month period preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more
than $100 in the 12-month period preceding the date the officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member
of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the
aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day
after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or
(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another
writing related to a potential contract with the local governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a family member of the officer,
described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
City of Denton Ethics Code Ordinance Number 18-757
Definitions:
Relative: a family member related to a City Official within the third 3rd degree of affinity (marriage) or consanguinity (blood or adoption)
City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning
and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board
Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition
does not include those property owners from whom the City acquires public right-of-way or other real property interests for public use.
Per the City of Denton Ethics Code, Section 2-273. – Prohibitions
(3) It shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift, or multiple gifts
cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year.
Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility
If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed
ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
Docusign Envelope ID: C4617A12-885A-421B-A4CB-B5E3AF524153
Certificate Of Completion
Envelope Id: C4617A12-885A-421B-A4CB-B5E3AF524153 Status: Completed
Subject: Please DocuSign: City Council Contract 7599-011 Westgate Reconstruction Amendment #4
Source Envelope:
Document Pages: 8 Signatures: 6 Envelope Originator:
Certificate Pages: 6 Initials: 1 Cori Power
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Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
3/19/2025 4:24:58 PM
Holder: Cori Power
cori.power@cityofdenton.com
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Cori Power
cori.power@cityofdenton.com
Purchasing Supervisor
City of Denton
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Benjamin L. McGahey
bmcgahey@halff.com
Vice President
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Seth Garcia
Seth.Garcia@cityofdenton.com
Interim Director of Capital Projects
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ID: 44b11174-e07a-4eba-8514-970362d03b52
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
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Sara Hensley
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City Manager
City of Denton
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Lauren Thoden
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City Secretary
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cheyenne.defee@cityofdenton.com
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City of Denton
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Jesus Perez
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Construction Project Manager
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Benjamin L. McGahey, Seth Garcia, Jesus Perez
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