Loading...
8586 - Change Order 1 Executed Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance Docusign Envelope ID: E18D795D-6019-45E8-950F-EDC87719E144 FILE Robinwood Reconstruction Not Applicable Cori Power 8586 APRIL 15, 2025 N/A 25-644 Contractor:Texas Materials 420 Decker Dr, Suite 200 Irving, Texas 75062 Juan Garcia Proj:Robinwood Reconstruction CHANGE ORDER NO.1 CSP#8586 ENG/PMO#230016-1 PO#208613 2,662,881.31$ Prior Approved Other Funded CO's:-$ 133,144.07$ Current Contract Amount w CO's:2,662,881.31$ 2,796,025.38$ This CO Non-Contingency Fund Request:101,421.50$ -$ Total Change Request:434,558.46$ 133,144.07$ 133,136.96$ Orig Contract Days:This CO Days Request:0 7.11$ Approved CO Days:New Contract Days:180 200,000.00$ Item No.Spec. Section No.UOM BID QTY +/- QTY Unit Price Extended Price 21 32 11 29 SY 14,949 -8,991 12.75$ (114,635.25)$ 22 32 11 29 Ton 565 -283 352.15$ (99,658.45)$ 9 02 41 15 SY 340 4,957 6.55$ 32,468.35$ 23 32 12 16 SY 14,437 4,957 20.23$ 100,280.11$ -$81,545.24 Co1-1 Ton 0 378 447.55$ 169,173.90$ Co1-2 SY 0 4,330 10.51$ 45,508.30$ $214,682.20 00 72 00 LS 1 200,000.00$ 200,000.00$ $200,000.00 Item No.Spec. Section No.UOM BID QTY +/- QTY Unit Price Extended Price $0.00 Co1-2 SY 0 9,650 10.51$ 101,421.50$ $101,421.50 $434,558.46 2,662,881.31$ 2,796,025.38$ 133,136.96$ 101,421.50$ 200,000.00$ 2,897,439.77$ 100% 8.81% 10.78% 5% Contingency Amount: Contract BID Amount: Contingency Remaining: This CUA Request: Available Contingency: Prior Approved CUA's: Total NTE Amount : 0 PROJECT SCOPE AND REASON FOR CHANGE Description of work included in Contract:Full road reconstruction of Robinwood, Clover, Mistywood, and Shadywood, along with drainage improvements. Reason for change: Cement Stabilization & Manipulation Lime Treated Subgrade Hydrated Lime CONTINGENCY USE ALLOWANCE (CUA) CONTRACT CHANGES QUANTITY CHANGES TO EXISTING ITEMS Description of work Contingency funds are used at City's discretion per contract spec language CITY OF DENTON CHANGE ORDER FORM City of Denton - Capital Projects 401 N. Elm Street Denton, TX 76201 NEW ITEMS OF WORK TOTAL PROJECT (NON-CONTIGENCTY) FUNDED NEW ITEMS: Original BID/Contract Amount: Sheldon Gatewood, Project Manager Notice To Proceed Issued:Current Completion Date:New Completion Date: 12/2/2024 5/31/2025 5/31/2025 During construction, Subgrade material was more sand than clay. Raba Kistner was called on-site to perform a cement series test. Test results provided guidance to switch materials from lime to cement for subgrade stabilization. During this testing phase, 1 was lime stabilized, and lift one was poured. Crumbing of Type B appeared, so the first lift should be removed to be restabilized and repoured. 180 TOTAL CUA NEW ITEMS: PROJECT (NON-CONTIGENCTY) FUNDED CONTRACT CHANGES (CO) QUANTITY CHANGES TO EXISTING ITEMS Description of work TOTAL PROJECT (NON-CONTIGENCTY) FUNDED EXISTING QTY CHANGES: Contingency funds are used at City's discretion per contract spec language NEW ITEMS OF WORK % of CUA Approved To-Date: Total Changes over Original Bid: Percent Changes over NTE: Robinwood Reconstruction Total CO's: Revised Contract Amount: TOTAL CO AMOUNT: Cement Materials for Stabilization @ 54#/SY Cement Stabilization & Manipulation Original Not To Exceed Amount: Contingency Added: ADDITIONAL CONTINGENCY ALLOWANCE CONTRACT CHANGES Contingency Added to NTE: NEW CONTINGENCY ALLOWANCE CHANGES Addittional Contingency Allowance for the sole use of the City, per 12.02 of General Conditions Contingency funds are used at City's discretion per contract spec language TOTAL ADDITIONAL CONTINGENCY ITEMS: Asphalt Pavement Type B (2")Surface Milling (2") TOTAL CUA EXISTING ITEMS: Total CUA's: Docusign Envelope ID: E18D795D-6019-45E8-950F-EDC87719E144 SUBMITTED BY:_______________________________ Sheldon Gatewood, Project Manager ACCEPTED BY CITY ENGINEER/DIRECTOR OF CAPITAL PROJECTS _______________________________ Signature ACCEPTED BY CONTRACTOR: ____________________________________________________________ Name, Title Signature CITY MANAGER:_______________________________ Signature ATTEST: CITY SECRETERY _______________________________ Signature PURCHASING:_______________________________ Signature APPROVED AS TO LEGAL FORM:_______________________________ Signature Robinwood Reconstruction CHANGE ORDER NO.1 Total Change Request:434,558.46$ IS SUBJECT TO ALL CONTRACT STIPULATIONS AND COVENANTS. THE AFOREMENTIONED CHANGE, AND WORK AFFECTED THEREBY, Docusign Envelope ID: E18D795D-6019-45E8-950F-EDC87719E144 Estimating ManagerRon Stinson Interim Director of Capital Projects Certificate Of Completion Envelope Id: E18D795D-6019-45E8-950F-EDC87719E144 Status: Completed Subject: Please DocuSign: City Council Contract 8586 Robinwood Reconstruction CO#1 Source Envelope: Document Pages: 3 Signatures: 7 Envelope Originator: Certificate Pages: 6 Initials: 1 Cori Power AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 cori.power@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 3/18/2025 1:26:08 PM Holder: Cori Power cori.power@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Cori Power cori.power@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 3/18/2025 1:40:13 PM Viewed: 3/18/2025 2:35:40 PM Signed: 3/18/2025 2:38:07 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 3/18/2025 2:38:08 PM Viewed: 3/18/2025 4:54:02 PM Signed: 3/18/2025 4:54:11 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 3/18/2025 4:54:12 PM Viewed: 3/20/2025 9:19:29 AM Signed: 3/20/2025 9:22:14 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Sheldon Gatewood sheldon.gatewood@cityofdenton.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 3/20/2025 9:22:16 AM Viewed: 3/20/2025 9:27:12 AM Signed: 3/20/2025 9:27:35 AM Electronic Record and Signature Disclosure: Accepted: 3/20/2025 9:27:12 AM ID: 25ad16e6-276b-4fd8-b1fb-60f3b41fd939 Signer Events Signature Timestamp Ron Stinson ronald.stinson@texasmaterials.com Estimating Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 47.161.7.93 Sent: 3/20/2025 9:27:37 AM Viewed: 3/20/2025 10:21:58 AM Signed: 3/20/2025 10:42:39 AM Electronic Record and Signature Disclosure: Accepted: 3/20/2025 10:21:58 AM ID: 18f9bc9e-8101-4f3b-bf19-87f7dd0473d1 Seth Garcia Seth.Garcia@cityofdenton.com Interim Director of Capital Projects Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 107.77.218.5 Signed using mobile Sent: 3/20/2025 10:42:42 AM Viewed: 3/20/2025 10:43:56 AM Signed: 3/20/2025 10:44:30 AM Electronic Record and Signature Disclosure: Accepted: 3/20/2025 10:43:56 AM ID: bbbde305-0f4e-45f7-8c0c-c127a2a3fb00 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 3/20/2025 10:44:34 AM Viewed: 4/16/2025 10:41:08 AM Signed: 4/16/2025 10:41:16 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 4/16/2025 10:41:18 AM Viewed: 4/16/2025 10:56:22 AM Signed: 4/16/2025 10:56:32 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Lauren Thoden lauren.thoden@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 4/16/2025 10:56:35 AM Viewed: 4/16/2025 12:21:18 PM Signed: 4/16/2025 12:21:34 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 3/18/2025 2:38:09 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 3/20/2025 10:44:33 AM Viewed: 3/20/2025 11:16:03 AM Electronic Record and Signature Disclosure: Not Offered via Docusign City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 4/16/2025 12:21:36 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Sheldon Gatewood sheldon.gatewood@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 4/16/2025 12:21:37 PM Electronic Record and Signature Disclosure: Accepted: 4/14/2025 4:35:02 PM ID: c7f61432-24f3-408d-9b34-263b72b36044 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/18/2025 1:40:13 PM Envelope Updated Security Checked 3/18/2025 2:37:37 PM Envelope Updated Security Checked 3/18/2025 2:37:37 PM Envelope Updated Security Checked 3/18/2025 2:37:37 PM Certified Delivered Security Checked 4/16/2025 12:21:18 PM Signing Complete Security Checked 4/16/2025 12:21:34 PM Completed Security Checked 4/16/2025 12:21:37 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Sheldon Gatewood, Ron Stinson, Seth Garcia, Sheldon Gatewood How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.