Exhibit 2 - Presentation - CCRefuse Truck, Emergency Vehicle Repair, and Equipment ServicesKirby-Smith Machinery, Inc.Fleet Services -8786
Tom Gramer
Director of Facilities & Fleet
4/15/2025
File ID 25-646
1
•The City of Denton Fleet Services Department purchases, repairs, maintains, and rents various types of Construction Equipment
utilized by several departments that supports City’s services.
•Departments use various pieces of equipment for construction related services including bulk materials movement, street
grading, and excavation.
•The proposed contract allows for the purchase, repair, and rental of assets utilized by several departments; such as Solid Waste,
Water Distribution, Wastewater, Fleet Services and Beneficial Reuse.
•The repair services provided by this contract ensure that assets requiring specialized diagnostic equipment and technical
knowledge remain operational.
•All vehicle and equipment acquisitions will be processed through the City’s budgeting processes.
•The City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
2
Buy Board Cooperative Network Construction Equipment Purchase, Repair, and Rental
April 15, 2025 25-646
3
Contract Estimate
Category FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Total
Asset Additions $ -$ 310,000 $ 320,000 $ 660,000 $ 680,000 $ 1,970,000
Asset Replacements $ 900,000 $ 620,000 $ 640,000 $ 660,000 $ 680,000 $ 3,500,000
Repair Services $ 340,000 $ 340,000 $ 360,000 $ 410,000 $ 460,000 $ 1,910,000
Sub Total $ 1,240,000 $ 1,270,000 $ 1,320,000 $ 1,730,000 $ 1,820,000 $ 7,380,000
Contingency 5%$ 62,000 $ 63,500 $ 66,000 $ 86,500 $ 91,000 $ 369,000
Total $ 1,302,000 $ 1,333,500 $ 1,386,000 $ 1,816,500 $ 1,911,000 $ 7,749,000
Department FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Total
Solid Waste 2 2 2 2 1 9
Water Distribution 1 1 1 1 4
Waste Water 1 1 2
Fleet Services 1 1 2
Total 3 3 3 4 4 17
Fund Repair Services Asset Additions Asset Replacements
General Fund 0%0%0%
Utilities 92%83%91%
Internal Service Funds 8%17%9%
Special Revenue Fund 0%0%0%
Contract Estimate by Year
Acquisitions by Department
Contract Estimate by Fund
The charts highlight the contract’s estimated cost breakdown by fiscal year, the projected
acquisition schedule based on the addition and replacement of assets, and the utilization rate
by fund for acquisitions and services, all of which will be routed through the City’s collaborative
budgeting process.
Asset Acquisition Example
2025 Komatsu HM400-5.
Acquisition Price: $ 1,027,678
April 15, 2025 25-646
Recommendation
Staff recommends approval of a one-year, with four additional
one-year extension, in the total five-year not-to-exceed amount
with Kirby-Smith Machinery, Inc, of $7,749,000.
4April 15, 2025 25-646
Questions?
5April 15, 2025 25-646