Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: April 15, 2025 SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Mountain Cascade of Texas, LLC, for the construction and movement of public water/wastewater utilities in support of TxDOT’s IH-35 and FM 1173 widening from US 288 to Ganzer Road for the Capital Projects Department; providing for the expenditure
of funds therefor; and providing an effective date (RFQ 7968-005 – awarded to Mountain Cascade of Texas,
LLC, in the not-to-exceed amount of $16,029,149.85). The Public Utilities Board will consider this item on Monday, April 14, 2025. STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility. INFORMATION/BACKGROUND
The Texas Department of Transportation (TxDOT) has proposed a widening of IH-35 from US-288 to
Ganzer Road and the widening of FM 1173 with an estimated construction start of mid-2025. The Milam Creek Basin Wastewater Line and Lift Station Project will move public utilities in support of TxDOT with the removal and installation of 21,700 linear feet of wastewater and water utilities along I-35 from US-288 to Ganzer Road. To align with TxDOT’s IH-35 widening project timeline, the Milam Creek Basin
Wastewater Line and Lift Station project is scheduled for 480 days for final completion. Since the project
is a forced relocation of City of Denton utilities, there will be reimbursements from TxDOT to support this effort. The Milam Creek Basin Wastewater Line and Lift Station Project has a total estimated cost of
$16,029,149.85. This estimate includes a $15,265,857.00 total base proposal amount and a contingency
amount of $763,292.85. A five (5) percent contingency allowance, if any, is for the sole use of the City and will be subject to written authorization by the City’s Project Manager. In an effort to meet TxDOT’s anticipated roadway construction schedule, a Request for Qualifications for
utility relocation construction services was solicited using the City’s formal solicitation process. City
Council approved a pre-qualified list of professional service firms on June 7, 2022 (Ordinance 22-1145). Invitation for Bids was sent to the three pre-qualified firms. Two (2) bids meeting specifications were received. The lowest bid was received from Mountain Cascade of Texas, LLC.
City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 7, 2022, City Council approved RFQ 7968 for a prequalified list of firms for utility relocation and
construction services for various Capital Investment Projects (Ordinance 22-1145). On April 14, 2025, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Mountain Cascade of Texas, LLC, for the construction and movement of public water/wastewater utilities in support of TxDOT’s IH-35 and FM 1173 widening from US 288 to Ganzer Road for the Capital Projects Department, in a not-to-exceed amount of $16,029,149.85.
PRINCIPAL PLACE OF BUSINESS Mountain Cascade of Texas, LLC Alvarado, TX
ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval, with a final completion date within 480 days after receipt of order.
FISCAL INFORMATION These items/services will be funded from a combination of. TXDOT I-35N WW LINE RELOCATION 640468545.1365.401000 $7,265,857.00
TXDOT I-35N WW LINE RELOCATION 640500541.1365.401000 $8,000,000.00
Requisition #169665 has been entered into the Purchasing software system in the amount of $15,265,857 The budgeted amount for this item is $16,029,149.85. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Bid Tabulation
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager For information concerning this acquisition, contact: Shawn Messick, 940-349-8390.
Legal point of contact: Marcella Lunn at 940-349-8333.