Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: February 12, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with HDR Engineering, Inc.,
for the Hickory Creek Road Realignment street improvement project as set forth in the agreement; providing
for the expenditure of funds therefor; and providing an effective date (RFQ 6590-049 - Professional
Services Agreement for design services awarded to HDR Engineering, Inc., in the not-to-exceed amount of
$3,342,509).
INFORMATION /BACKGROUND
Hickory Creek Road extends from FM 2499 to IH 35W and is on the City’s mobility plan to provide east-
west connectivity in this area of the City from FM 2499 to US 377 and IH 35W. The section between FM
2499 and FM 2181 is currently under design for roadway widening. The section between FM 2181 to
Riverpass will begin construction in March 2019. The section between Riverpass and IH 35W is the subject
of this design contract. This section of Hickory Creek Road is approximately 4 miles in length and lies
within the jurisdiction of the City of Denton, Denton County, and TxDOT. There have been discussions
between the three entities about partnering opportunities to design and construct the improvements for this
section of the roadway. A feasibility study will be performed to determine the best alignment and street
section for the current and future traffic growth projections in this area. The limits between Riverpass and
FM 1830 will be carried through detailed design and advertised for construction as a part of this design
contract.
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on March 6, 2018 and
June 5, 2018 (Ordinance 2018-331).
HDR Engineering is one of the qualified firms that submitted for the Design of Roadways, Intersections
and Bridges category and has been selected for the Hickory Creek Road Realignment street improvement
project. The proposed engineering contract for this project will be on an hourly basis with a not-to-exceed
amount of $3,342,509.
The scope of services will occur in concurrent paths with the following tasks being performed from
Riverpass to IH 35W:
Feasibility Study
Drainage Design (Hydrology and Hydraulics)
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Schematic Design
Environmental Documentation
Public Involvement
Topographic Mapping and Design Surveys
Subsurface Utility Engineering (SUE)
Hickory Creek Travel Demand Model (TDM)
The following additional tasks will be performed from Riverpass to FM 1830:
Right-of-Way Mapping
Right-of-Way Acquisition
PS&E (Detail Design)
This will include the analysis of two options at the Kansas City Railroad (KCS) crossing, of which, one will
be selected to move forward and included in the detail design. Staff has reviewed the fee schedule in
comparison with the scope of services and agree it is reasonable to the work being performed. The
preliminary construction cost for this project is between $34,000,000 and $47,000,000. These numbers will
be verified as the design of the project progresses.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 6, 2018, and June 5, 2018, Council approved RFQ 6590 for a prequalified list of professional
engineering firms (Ordinance 2018-331).
RECOMMENDATION
Award a professional services contract with HDR Engineering, Inc., for design services associated with
the Hickory Creek Road Realignment street project, in a not-to-exceed amount of $3,342,590.
PRINCIPAL PLACE OF BUSINESS
HDR Engineering, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
The consultant is prepared to begin the services associated with this Agreement immediately with the goal
of completing design from Riverpass to FM 1830 by Summer 2020.
FISCAL INFORMATION
These services will be funded from Capital Improvement Plan Engineering in the amount of $3,342,590.
Funding for these services is contingent pending action from the Bond Committee and Council approval
of the proposed budget amendment.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Todd Estes, P.E., at 940-349-8917.
Legal point of contact: Mack Reinwand at 940-349-8333.