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8209 - Amendment 2 Executed Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance Docusign Envelope ID: 92B5DE11-86FA-47D9-BE40-1F2F88C6B471 PSA 8209 Airport Engineering Services - Amendment 2 Not Applicable Christina Dormady MAY 6, 2025 N/A 25-652 8209 PSA – Amendment #2 Page 1 of 2 SECOND AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND GARVER, LLC PSA 8209 THE STATE OF TEXAS § COUNTY OF DENTON § THIS SECOND AMENDMENT TO CONTRACT 8209 (“Amendment”) by and between the City of Denton, Texas (“City”) and Garver, LLC (“Engineer”); to that certain contract executed on August 28, 2023, in the original not-to-exceed amount of $15,000 (the “Original Agreement”); amended on February 19, 2025 in the additional amount of $70,000 aggregating a not-to-exceed amount of $85,000 (the “First Amendment”); (collectively, the Original Agreement, the First Amendment, are the “Agreement”) for services related to the design of the Airport Engineering Services. WHEREAS, the City deems it necessary to further expand the services provided by Engineer to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $53,200 with this Amendment for an aggregate not-to-exceed amount of $138,200; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Engineer to the City; NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Taxiway Rehab Prioritization, are hereby authorized to be performed by Engineer. For and in consideration of the additional services to be performed by Engineer, the City agrees to pay, based on the cost estimate detail attached as Exhibit “B” to this Amendment, attached hereto and incorporated herein for all purposes, a total fee, including reimbursement for non-labor expenses an amount not to exceed $53,200. 2. This Amendment modifies the Agreement amount to provide an additional $53,200 for the additional services with a revised aggregate not to exceed total of $138,200. Docusign Envelope ID: 92B5DE11-86FA-47D9-BE40-1F2F88C6B471 8209 PSA – Amendment #2 Page 2 of 2 The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Engineer, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “Engineer” GARVER, LLC By: ______________________________ AUTHORIZED SIGNATURE, TITLE APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY By: _________________________________ “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _______________________________ ATTEST: LAUREN THODEN, CITY SECRETARY By: _________________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT Docusign Envelope ID: 92B5DE11-86FA-47D9-BE40-1F2F88C6B471 Ryan Adams Denton Enterprise Airport Director of Airport 5/7/2025 3000 Internet Blvd Suite 400 Frisco, TX 75034 TEL 972.377.7480 FAX 972.377.8380 www.GarverUSA.com March 11, 2025 Ryan Adams Denton Enterprise Airport Airport Director 5000 Airport Road Denton, TX 76207 Re: Denton Enterprise Airport (DTO) Taxiway Rehabilitation Prioritization Engineering Services Proposal Dear Mr. Adams: Garver is pleased to submit this proposal to provide engineering professional services related to the above referenced project. COMPENSATION For the Taxiway Rehabilitation Prioritization project, the hourly not-to-exceed fee of $53,200.00 is based on the services included in Exhibit A. A detailed breakdown of the proposed fee for these services is included within Exhibit B. SCHEDULE Garver acknowledges the importance of the project schedule to the City of Denton and agrees to put forth its best professional efforts to perform its services under this Agreement in a manner consistent with that schedule. Barring unforeseen circumstances beyond the control of Garver, we would anticipate completing the work within a mutually agreeable schedule that aligns with the City of Denton. Garver is pleased to have this opportunity to submit this proposal and look forward to working with you on this project. If you have any questions or would like any additional information, please feel free to call me anytime at 214-619-9048. Sincerely, Sara Andrews, PE Senior Project Manager Attachments: Exhibit A – Scope of Services Exhibit B – Fee Spreadsheet Docusign Envelope ID: 92B5DE11-86FA-47D9-BE40-1F2F88C6B471 Exhibit A – Scope of Services DTO Taxiway Rehab Prioritization Garver Project No. 23A11281 EXHIBIT A (SCOPE OF SERVICES) Generally, the Scope of Services includes the following professional services for the prioritization of taxiway rehabilitation projects at Denton Enterprise Airport (DTO). 1. DESIGN SERVICES 1.1. Garver (Consultant) shall perform engineering services to evaluate the existing conditions of taxiways listed below and provide recommendations for rehabilitation. Evaluation will include a site investigation to document existing conditions. A prioritization of projects based on the rehabilitation recommendations and cost estimates will be provided to Denton Enterprise Airport for consideration of additional design services. The taxiways under evaluation are the following: 1.1.1. Taxiway A 1.1.2. Taxiway C 1.1.3. Taxiway D 1.1.4. Taxiway F 1.1.5. Taxiway H 1.1.6. Taxiway J 1.1.7. Taxiway M 1.1.8. Taxiway B 1.1.9. Taxiway K 1.1.10. Taxiway O 1.2. Additional design services will be provided upon acceptance of proposed recommendations included in the preliminary engineering report letter 1.3. Garver will help prepare the Grant Applications for the use of the IIJA funds for the remaining funds for Fiscal Year 2022 and planned funds for Fiscal Year 2023. 2. PROJECT DELIVERABLES 2.1. The following deliverables will be submitted to the parties identified below. Unless otherwise noted below, all deliverables shall be electronic. · Pavement Study · Preliminary Engineering Report Letter · Engineer’s Opinion of Probable Cost · Executive Summary 3. ADDITIONAL SERVICES 3.1. The following items are not included under this agreement but will be considered as additional services to be added under Amendment if requested by the Owner. · Redesign for the Owner’s convenience or due to changed conditions after previous alternate direction and/or approval. · Geotechnical services · Surveying services · Deliverables beyond those listed herein. Docusign Envelope ID: 92B5DE11-86FA-47D9-BE40-1F2F88C6B471 Exhibit A – Scope of Services DTO Taxiway Rehab Prioritization Garver Project No. 23A11281 · Design of any utility relocation. · Engineering, architectural, or other professional services beyond those listed herein. · Environmental Handling and Documentation, including wetlands identification or mitigation plans or other work related to environmentally or historically (culturally) significant items. 4. SCHEDULE 4.1. Garver shall begin work under this Agreement upon execution of this Agreement and shall complete the work within a mutually agreeable schedule with the Owner. Docusign Envelope ID: 92B5DE11-86FA-47D9-BE40-1F2F88C6B471 Exhibit B Denton Enterprise Airport (DTO) Taxiway Rehab Prioritization Conceptual Design (15%) WORK TASK DESCRIPTION E-5 E-4 E-1 T-3 hr hr hr hr 1. Civil Engineering In-Person Kickoff Meeting 3 4 3 Coordination with Airport & City of Denton 1 4 2 Site investigation to verify existing conditions 3 8 8 2 Develop Rehabilitation Recommendations & Exhibits 2 12 24 12 Develop Engineer's Opinion of Probable Costs 2 12 24 Develop Taxiway Rehabilitation Priority Plan 2 8 12 Develop Preliminary Engineering Report Letter 6 24 8 Develop Executive Summary of PER Findings 2 5 6 6 Virtual Review Meeting 1 2 1 Finalize letter based on Review Comments 2 4 6 Prepare IIJA 2022 Grant Application for Pavement Study 1 4 Prepare IIJA 2023 Grant Application for Pavement Design 1 4 Project Administration 1 4 Subtotal - Civil Engineering 27 95 94 20 Hours 27 95 94 20 SUBTOTAL - SALARIES: $52,683.00 DIRECT NON-LABOR EXPENSES Document Printing/Reproduction/Assembly $202.00 Postage/Freight/Courier $30.00 Office Supplies/Equipment $65.00 Computer Modeling/Software Use $120.00 Travel Costs $100.00 SUBTOTAL - DIRECT NON-LABOR EXPENSES: $517.00 SUBTOTAL: $53,200.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $53,200.00 Docusign Envelope ID: 92B5DE11-86FA-47D9-BE40-1F2F88C6B471 Certificate Of Completion Envelope Id: 92B5DE11-86FA-47D9-BE40-1F2F88C6B471 Status: Completed Subject: Please DocuSign: City Council Contract 8209 Airport Engineering Services - Amendment 2 Source Envelope: Document Pages: 7 Signatures: 5 Envelope Originator: Certificate Pages: 6 Initials: 1 Christina Dormady AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 christina.dormady@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 3/20/2025 2:42:23 PM Holder: Christina Dormady christina.dormady@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christina Dormady christina.dormady@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 3/20/2025 2:45:44 PM Viewed: 3/20/2025 2:45:55 PM Signed: 3/20/2025 2:46:25 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 3/20/2025 2:46:27 PM Viewed: 3/21/2025 8:17:44 AM Signed: 3/21/2025 8:18:35 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 3/21/2025 8:18:37 AM Viewed: 3/21/2025 4:16:45 PM Signed: 3/21/2025 4:20:52 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Mitchell McAnally MRMcAnally@GarverUSA.com Vice President Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 75.104.94.136 Sent: 3/21/2025 4:20:53 PM Viewed: 3/21/2025 7:50:04 PM Signed: 3/24/2025 12:19:51 PM Electronic Record and Signature Disclosure: Accepted: 3/21/2025 7:50:04 PM ID: cf253acf-3279-493d-8638-03d5913248e3 Signer Events Signature Timestamp Ryan Adams Ryan.adams@cityofdenton.com Director of Airport Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 3/24/2025 12:19:53 PM Viewed: 3/24/2025 12:20:15 PM Signed: 3/24/2025 3:50:10 PM Electronic Record and Signature Disclosure: Accepted: 3/24/2025 12:20:15 PM ID: f17b0b5a-d69a-46f5-aad7-6bc94a12971d Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 3/24/2025 3:50:13 PM Viewed: 5/7/2025 9:35:55 AM Signed: 5/7/2025 9:36:07 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.190.47.120 Signed using mobile Sent: 5/7/2025 9:36:09 AM Viewed: 5/7/2025 9:36:41 AM Signed: 5/7/2025 9:36:56 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Lauren Thoden lauren.thoden@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 5/7/2025 9:36:57 AM Viewed: 5/7/2025 11:16:38 AM Signed: 5/7/2025 11:16:56 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 3/20/2025 2:46:27 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 3/24/2025 3:50:12 PM Viewed: 3/25/2025 11:32:59 AM Electronic Record and Signature Disclosure: Not Offered via Docusign City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 5/7/2025 11:16:58 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Chase Patterson chase.patterson@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 5/7/2025 11:17:00 AM Electronic Record and Signature Disclosure: Accepted: 4/28/2025 4:48:59 PM ID: 256cc461-d7c4-4c1c-a668-501f3f084a69 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/20/2025 2:45:44 PM Certified Delivered Security Checked 5/7/2025 11:16:38 AM Signing Complete Security Checked 5/7/2025 11:16:56 AM Completed Security Checked 5/7/2025 11:17:00 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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