8620 - Contract Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
Docusign Envelope ID: 375A482F-5D28-428A-AD43-9756D4DA741E
Timekeeping System Software, Licensing & Hardware
Not Applicable
8620COOP
Cori Power
MAY 20, 2030
MAY 20, 2025
25-899
File 8620
ADDENDUM TO OMNIA #18220 CONTRACT BY AND BETWEEN
CITY OF DENTON, TEXAS AND UKG KRONOS SYSTEMS, LLC
(File # 8620)
THIS CONTRACT is made and entered into this date _______________________, by and
between UKG Kronos Systems, LLC, a Massachusetts Limited Liability Company, whose address is 900
Chelmsford Street, Lowell, MA 01851, hereinafter referred to as “UKG” or "Supplier," and the CITY OF
DENTON, TEXAS, a home rule municipal corporation, hereinafter referred to as "City," to be effective
upon approval of the Denton City Council and subsequent execution of this Contract by the Denton City
Manager or his duly authorized designee.
For and in consideration of the covenants and agreements contained herein, and for the mutual
benefits to be obtained hereby, the parties agree as follows:
SCOPE OF SERVICES
Supplier shall quote Services in accordance with the Supplier’s contract pricing a copy of which is
attached hereto and incorporated herein for all purposes as Exhibit “B”. The Contract consists of this
written agreement and the following items which are attached hereto, or on file, and incorporated herein by
reference:
(a) Special Terms and Conditions (Exhibit “A”);
(b) OMNIA #18220 Contract Pricing (Exhibit “B”)
(c) OMNIA Partners Cooperative Purchasing Contract #18220 with UKG Kronos Systems,
LLC (fka Kronos Incorporated) (“OMNIA #18220 Contract”) (located at:
https://www.omniapartners.com/suppliers/ukg/public-sector/contract-
documents?hsCtaTracking=8a36e675-1883-4b96-bd21-c83635e08e46%7C4dede52f-
b563-4c3a-bf0b-c83f286ac90d and on file at the office of the City) (Exhibit “C”);
(d) Certificate of Interested Parties Electronic Filing (Exhibit “D”);
(e) Insurance Requirements (Exhibit “E”);
(f) Form CIQ – Conflict of Interest Questionnaire (Exhibit "F")
These documents make up the Contract documents and what is called for by one shall be as binding
as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the Contract
documents, the inconsistency or conflict shall be resolved by giving precedence first to the written
agreement then to the contract documents in the order in which they are listed above. These documents
shall be referred to collectively as “Contract Documents.”
Prohibition on Contracts with Companies Boycotting Israel
Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is
prohibited from entering into a contract with a company for goods or services unless the contract contains
a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel
during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed
to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Contractor
certifies that Contractor’s signature provides written verification to the City that Contractor: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the agreement.
Prohibition on Contracts with Companies Boycotting Certain Energy Companies
Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is
prohibited from entering into a contract with a company for goods or services unless the contract contains
written verification from the company that it (1) does not boycott energy companies; and (2) will not boycott
energy companies during the term of the contract. The terms “boycott energy company” and “company”
Docusign Envelope ID: 375A482F-5D28-428A-AD43-9756D4DA741E
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shall have the meanings ascribed to those terms in Section 809.001 of the Texas Government Code. By
signing this agreement, Contractor certifies that Contractor’s signature provides written verification to
the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy
companies during the term of the agreement.
Prohibition on Contracts with Companies Boycotting Certain Firearm Entities and Firearm Trade
Associations
Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is
prohibited from entering into a contract with a company for goods or services unless the contract contains
written verification from the company that it (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the
term of the contract against a firearm entity or firearm trade association. The terms “discriminate against a
firearm entity or firearm trade association,” “firearm entity” and “firearm trade association” shall have the
meanings ascribed to those terms in Chapter 2274 of the Texas Government Code. By signing this
agreement, Contractor certifies that Contractor’s signature provides written verification to the City that
Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract
against a firearm entity or firearm trade association.
Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign
Terrorist Organization
Sections 2252 and 2270 of the Texas Government Code restricts CITY from contracting with companies
that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement,
Contractor certifies that Contractor’s signature provides written verification to the City that Contractor,
pursuant to Chapters 2252 and 2270, is not ineligible to enter into this agreement and will not become
ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign
terrorist organization.
Termination Right for Contracts with Companies Doing Business with Certain Foreign-Owned
Companies
The City of Denton may terminate this Contract immediately without any further liability to either party if
the City of Denton determines, in its sole judgment, that this Contract meets the requirements under Chapter
2274, and Contractor is, or will be in the future, (i) owned by or the majority of stock or other ownership
interest of the company is held or controlled by individuals who are citizens of China, Iran, North Korea,
Russia, or other designated country (ii) directly controlled by the Government of China, Iran, North Korea,
Russia, or other designated country, or (iii) headquartered in China, Iran, North Korea, Russia, or other
designated country.
Notwithstanding the above, in the event of such termination by the City, the City shall pay to UKG all fees
owed for Services rendered prior to the date of termination, in accordance with the Contract terms and only
to the extent allowed by state law.
The parties agree to transact business electronically. Any statutory requirements that certain terms be in
writing will be satisfied using electronic documents and signing. Electronic signing of this document will
be deemed an original for all legal purposes.
IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year
and day first above written.
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SUPPLIER
BY: _____________________________
AUTHORIZED SIGNATURE
Printed Name: _____________________
Title: ____________________________
_________________________________
PHONE NUMBER
_________________________________
EMAIL ADDRESS
_________________________________
TEXAS ETHICS COMMISSION
1295 CERTIFICATE NUMBER
CITY OF DENTON, TEXAS
BY: ________________________________
SARA HENSLEY, CITY MANAGER
ATTEST:
LAUREN THODEN, CITY SECRETARY
BY: _______________________________
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
BY: _______________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations
and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
Docusign Envelope ID: 375A482F-5D28-428A-AD43-9756D4DA741E
2024-1241846
Sr Manager Order Processing
NA
fabrice.pajot@ukg.com
Fabrice Pajot
Chief Technology Officer
Leisha Meine
Technology Services
File 8620
Exhibit A
Special Terms and Conditions
1. Contract Term
The contract term will be one (1) year, effective from date of award. The City and the Supplier
shall have the option to renew this contract for an additional four (4) one-year periods.
The contract shall commence upon the issuance of a Notice of Award by the City of Denton and
shall automatically renew each year, from the date of award by City Council. Upon mutual
agreement of the parties, the contract may be further extended as needed, not to exceed a total of
six (6) months. The parties agree that any Order Form entered into hereunder and this Contract
will be amended upon expiration of the OMNIA #18220 Contract to reference the replacement
OMNIA Contract including updating the relevant Exhibits to reflect such changes.
2. Total Contract Amount
The contract total shall not exceed $2,325, 000.
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Exhibit B
OMNIA #18220 Contract Pricing
For the avoidance of doubt, the OMNIA #18220 Contract Pricing set forth in the table below shall
only be valid for the term of the OMNIA #18220 Contract.
Docusign Envelope ID: 375A482F-5D28-428A-AD43-9756D4DA741E
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Exhibit C
OMNIA Partners Cooperative Purchasing Contract #18220 with UKG Kronos Systems, LLC (fka Kronos
Incorporated) (located at: https://www.omniapartners.com/suppliers/ukg/public-sector/contract-
documents?hsCtaTracking=8a36e675-1883-4b96-bd21-c83635e08e46%7C4dede52f-b563-4c3a-
bf0b-c83f286ac90d and on file at the office of the City)
Docusign Envelope ID: 375A482F-5D28-428A-AD43-9756D4DA741E
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Exhibit D
Certificate of Interested Parties Electronic Filing
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government
Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure
of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The
Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically
with the Commission.
Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded,
in accordance with Government Code 2252.908.
The contractor shall:
1. Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/filinginfo/1295/
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Complete and sign the Form 1295
6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX:
Contract 1234 – Form 1295)
The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council
award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website
within seven business days.
Docusign Envelope ID: 375A482F-5D28-428A-AD43-9756D4DA741E
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Docusign Envelope ID: 375A482F-5D28-428A-AD43-9756D4DA741E
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Exhibit E
INSURANCE REQUIREMENTS
STANDARD PROVISIONS:
Without limiting any of the other obligations or liabilities of the Contractor, the
Contractor shall provide and maintain through the term of the applicable Order
the minimum insurance coverage as indicated hereinafter.
All insurance policies proposed or obtained in satisfaction of these requirements
shall comply with the following general specifications, and shall be maintained in
compliance with these general specifications throughout the duration of the
Contract, or longer, if so noted:
• Each policy shall be issued by a company authorized to do business in the State
of Texas with an A.M. Best Company rating of at least A- or better.
• Liability policies shall be endorsed to provide the following:
o Name as Additional Insured the City of Denton, its Officials, and
Employees under the Commercial General Liability policy only.
o That such insurance is primary to any other insurance available to the
Additional Insured with respect to general liability claims covered under
the policy and that this general liability insurance applies separately to
each insured against whom claim is made or suit is brought. The inclusion
of more than one insured shall not operate to increase the contractual limit
of liability.
o Provide a Waiver of Subrogation in favor of the City of Denton for its
Comprehensive General Liability and Umbrella policies.
• Cancellation: UKG shall endeavor to provide 30 day written notice should
any of the policies described on the certificate be canceled or materially
changed before the expiration date.
• Should any of the required insurance be provided under a claims made form,
Contractor shall maintain such coverage continuously throughout the term of this
contract and, without lapse, for a period of three years beyond the contract
expiration, such that occurrences arising during the contract term which give rise
to claims made after expiration of the contract shall be covered.
Should any required insurance lapse during the contract term, requests for payments
originating after such lapse shall not be processed until the City receives satisfactory
evidence of reinstated coverage as required by this contract, effective as of the lapse
Docusign Envelope ID: 375A482F-5D28-428A-AD43-9756D4DA741E
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date.
SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS:
All insurance policies proposed or obtained in satisfaction of this Contract shall
additionally comply with the following specifications, and shall be maintained in
compliance with these additional specifications throughout the duration of the
Contract, or longer, if so noted:
1. COMMERCIAL GENERAL LIABILITY INSURANCE
Commercial General Liability Insurance including, but not limited to,
Premises/Operations, Personal & Advertising Injury, Products/Completed
Operations, Independent Contractors, and Contractual Liability with
minimum combined bodily injury (including death) and property damage
limits of $1,000,000.00 per occurrence and $2,000,000.00 general
aggregate.
2. CYBER/TECHNOLOGY NETWORK LIABILITY AND RISK INSURANCE
Cyber/Technology Network Liability and Risk Insurance, inclusive of
Information Security and Privacy (first and third party coverage) to provide
coverage for breach event expenses, network extortion, network business
interruption, data asset protection, third party liability, enterprise security event,
internet media liability, media liability, mitigation expense, and network security
liability with minimum limits with minimum limits of $2,000,000.00 per claim.
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Exhibit F
Conflict of Interest Form
Docusign Envelope ID: 375A482F-5D28-428A-AD43-9756D4DA741E
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Docusign Envelope ID: 375A482F-5D28-428A-AD43-9756D4DA741E
Certificate Of Completion
Envelope Id: 375A482F-5D28-428A-AD43-9756D4DA741E Status: Completed
Subject: Please DocuSign: City Council Contract 8620 Timekeeping System Software, Licensing & Hardware
Source Envelope:
Document Pages: 13 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 1 Cori Power
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 10.104.81.9
Record Tracking
Status: Original
4/28/2025 1:07:31 PM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Purchasing Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 4/28/2025 1:13:02 PM
Viewed: 4/28/2025 1:13:15 PM
Signed: 4/28/2025 1:14:38 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 4/28/2025 1:14:39 PM
Viewed: 4/28/2025 4:07:00 PM
Signed: 4/28/2025 4:07:51 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Marcella Lunn
marcella.lunn@cityofdenton.com
Senior Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 4/28/2025 4:07:53 PM
Viewed: 4/29/2025 9:39:09 AM
Signed: 4/29/2025 9:41:01 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Fabrice Pajot
fabrice.pajot@ukg.com
Sr Manager Order Processing
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 10.0.26.177
Sent: 4/29/2025 9:41:03 AM
Viewed: 4/29/2025 9:59:17 AM
Signed: 4/29/2025 10:00:44 AM
Electronic Record and Signature Disclosure:
Accepted: 4/29/2025 9:59:17 AM
ID: 9a794acc-69d3-45fd-9e38-64a9234170c3
Signer Events Signature Timestamp
Leisha Meine
Leisha.Meine@cityofdenton.com
Chief Technology Officer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 4/29/2025 10:00:46 AM
Viewed: 4/29/2025 10:21:27 AM
Signed: 4/29/2025 10:21:48 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 4/29/2025 10:21:51 AM
Viewed: 5/21/2025 8:04:47 AM
Signed: 5/21/2025 8:05:01 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 72.158.228.55
Signed using mobile
Sent: 5/21/2025 8:05:04 AM
Viewed: 5/21/2025 8:13:41 AM
Signed: 5/21/2025 8:13:48 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Lauren Thoden
lauren.thoden@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 5/21/2025 8:13:51 AM
Viewed: 5/21/2025 8:29:56 AM
Signed: 5/21/2025 8:30:10 AM
Electronic Record and Signature Disclosure:
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In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 4/28/2025 1:14:39 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Carbon Copy Events Status Timestamp
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 4/29/2025 10:21:50 AM
Viewed: 4/29/2025 11:12:37 AM
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City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 5/21/2025 8:30:13 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Stephanie Padgett
Stephanie.Padgett@cityofdenton.com
TS Administration Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/21/2025 8:30:15 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
James Barnes
Jim.Barnes@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 5/21/2025 8:30:16 AM
Viewed: 5/21/2025 8:34:34 AM
Electronic Record and Signature Disclosure:
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Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 4/28/2025 1:13:03 PM
Certified Delivered Security Checked 5/21/2025 8:29:56 AM
Signing Complete Security Checked 5/21/2025 8:30:10 AM
Completed Security Checked 5/21/2025 8:30:16 AM
Payment Events Status Timestamps
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Fabrice Pajot
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