Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: June 3, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Raftelis Financial
Consultants, Inc., for the Water, Wastewater, and Drainage Utilities Cost of Service Study for the Water
Utilities Department as set forth in the contract; providing for the expenditure of funds therefor; and
providing an effective date (RFQ 8738 – Professional Services Agreement for a Cost of Service Study
awarded to Raftelis Financial Consultants, Inc., in the five (5) year not-to-exceed amount of $689,803.00).
The Public Utilities Board recommends approval (4 - 0).
INFORMATION/BACKGROUND
The Water, Wastewater, and Drainage Utilities has contracted for outside consulting services to perform
cost-of-service and rate design analyses approximately every five (5) years. Contracts with our wholesale
customers also require a rate study to be performed by an outside consultant within the same timeframe.
During interim years, in-house financial staff members perform these studies. These consulting services
provide expertise in reviewing all departmental costs (both direct and indirect) and allocation processes,
which helps ensure rates are consistent across all rate classes. Although separate rate studies for Water,
Wastewater, and Drainage could be accomplished, the close operational relationship between the three (3)
utilities makes it technically and financially desirable to complete the studies in a single, coordinated effort.
Their project team will consist of John Mastracchio as project director, Angie Flores as the project manager,
and Christopher Williams will serve as Technical Lead/Assistant Project Manager. Additional analytical
support will be provided by supporting staff. Raftelis Financial Consultants, Inc., has been involved in
numerous water and wastewater cost-of-service analyses across the United States and Texas, including
previously for Denton.
Project Description Estimated Expenditure
Water/Wastewater, Drainage Utilities Study $235,093
Annual Maintenance Water/Wastewater 196,000
Annual Maintenance Drainage 196,000
10% Contingency 62,710
Total $689,803
Request for Qualifications (RFQ) for professional surveying services was sent to 417 prospective firms,
including 14 Denton firms, for these services. In addition, the RFQ was placed on the Procurement website
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
for prospective respondents to download, and advertised in the local newspaper. Four (4) statements of
qualifications (SOQ) were received. The SOQs were evaluated based on published criteria including
proposed project scope, content, and sample software model, past performance, experience and
qualifications, and schedule. Based upon this evaluation, the recommended award is to Raftelis Financial
Consultants, Inc., and is determined to be the most qualified firm for the City.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 19, 2025, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Raftelis Financial Consultants, Inc., for the Water, Wastewater, and Drainage
Utilities Cost of Service Study for the Utilities Department, in a five (5) year not-to-exceed amount of
$689,803.
PRINCIPAL PLACE OF BUSINESS
Raftelis Financial Consultants, Inc.
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded from Water Project account 630557517.1365.30100. Requisition #170003
has been entered into the Purchasing software system in the amount of $235,093. The budgeted amount for
this item is $689,803.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Azura Kerr, 940-349-7718.
Legal point of contact: Marcella Lunn at 940-349-8333.