Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: June 3, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Flowpoint Environmental Systems, Inc., for a bulk-
fill station for the Water Utilities Department; providing for the expenditure of funds therefor; and providing
an effective date (RFP 8750 – awarded to Flowpoint Environmental Systems, Inc., for one (1) year, with
the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$94,000.00). The Public Utilities Board recommends approval (4 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
Staff issued a Request for Proposal (RFP) to procure a turnkey bulk-fill station to facilitate the efficient and
controlled dispensing of reclaimed water to authorized users. This initiative aligns with the City’s
commitment to expanding reclaimed water utilization while reducing the use of potable water for non-
potable purposes. Additionally, the station will enhance drought resilience by serving as a mandatory
alternative to potable water for non-potable truck use during Stages II and III of the Drought Contingency
Plan.
The City of Denton operates a reclaimed water program that distributes treated wastewater effluent through
a separate distribution system for non-potable applications. The proposed bulk-fill station will connect to
this system along the commercial entry road at the City of Denton Landfill, providing convenient access
for both city and commercial vehicles equipped with appropriate water tanks. These vehicles will use the
reclaimed water for applications such as construction, irrigation, and municipal operations.
Flowpoint Environmental Systems, Inc. has submitted a proposal for a cloud-based, remotely monitored,
and controlled water dispensing system. Key features include a user-friendly interface that allows customers
to enter a unique PIN and specify the desired number of gallons, followed by automatic dispensing. The
station will fill trucks through either an overhead 3-inch fill arm or a 3-inch side hose.
Project Description Estimated 5-Year Expenditure
One Time Cost $77,631.49
Annual Cell Service years 2-5 ($1,800 a year) 7,200.00
Contingency 9,168.51
Total $94,000.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 1,447 prospective suppliers of this item, including 93 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Two (2) proposals were received and evaluated based upon published
criteria including schedule, compliance with specifications, probable performance, and price. Best and Final
Offers (BAFO) were requested from the top firm. Based upon this evaluation, Flowpoint Environmental
Systems Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 913, 961, 962, and 968
Notifications sent for Solicitation sent in IonWave: 1,447
Number of Suppliers that viewed Solicitation in IonWave: 31
HUB-Historically Underutilized Business Invitations sent out: 157
SBE-Small Business Enterprise Invitations sent out: 497
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 19, 2025, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Flowpoint Environmental Systems Inc., for a bulk-fill Station for the Water Utilities
Department, in a (1) year, with the option for four (4) additional one (1) year extensions, in the total five
(5) year, not-to-exceed amount of $94,000.
PRINCIPAL PLACE OF BUSINESS
Flowpoint Environmental Systems, Inc.
Denver, CO
SUSTAINABILITY MEASURES
This purchase supports the City of Denton’s core strategic goal of promoting water conservation. For every
gallon of reclaimed water used, a gallon of potable water demand is offset. The same water that was already
used once in the city is being used a second time, extending the city’s water resources.
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. This project will be started upon approval with
an estimated completion date of August 1, 2025.
FISCAL INFORMATION
These services will be funded from Refuse Bulk Fill Station account 630551517.1360.40100. Requisition
#169900 has been entered into the Purchasing software system in the amount of $77,631.49. The budgeted
amount for this item is $94,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Michael Hunter, 940-349-7256.
Legal point of contact: Marcella Lunn at 940-349-8333.