Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: June 3, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with HOAR Program
Management, LLC, for project management services for the Fleet Services HVAC Upgrade for the
Facilities Management Department as set forth in the contract; providing for the expenditure of funds
therefor; and providing an effective date (RFQ 8245-005 – Professional Services Agreement for project
management services awarded to HOAR Program Management, LLC, in the not-to-exceed amount of
$141,844.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
HOAR Program Management (HPM) was selected from a prequalified list for project management services
for vertical construction projects (RFQ 8245). Project management services include planning, coordination,
budgeting, and execution to ensure projects are completed on schedule and within scope, and provide an
additional layer of oversight for the project. HPM has experience performing project management services
for the construction of Fire Station #9 and the Fleet Services Expansion. Based on their knowledge and
experience with these existing projects, HPM ranked highest to provide project management services for
the Fleet HVAC Upgrade Project. In addition, as the project management service for the Fleet Services
Expansion, they have in-depth knowledge of the facility and Fleet Services operations, making them a
valuable asset to the project team.
Request for Qualifications for project management services for various vertical construction projects for
the Capital Improvement Projects Department was solicited using the City’s formal solicitation process.
City Council approved a pre-qualified list of professional service firms on August 15, 2023 (Ordinance 23-
1521).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 15, 2023, City Council approved RFQ 8245 for a prequalified list of firms for project
management services for various vertical construction projects for the Capital Improvement Projects
Department (Ordinance 23-1521).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with HOAR Program Management, LLC, for project management services for the Fleet
Services HVAC Upgrade for the Facilities Management Department, in a not-to-exceed amount of
$141,844.
PRINCIPAL PLACE OF BUSINESS
Hoar Program Management, LLC
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
These services will be started upon approval, with an anticipated completion date of December 2025.
FISCAL INFORMATION
These services will be funded from Fleet HVAC account 820037409.1365.40100. Requisition #170142 has
been entered into the Purchasing software system in the amount of $141,844. The budgeted amount for this
item is $141,844.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7647.
Legal point of contact: Marcella Lunn at 940-349-8333.