Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: June 3, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Siddons Martin Emergency Group, LLC, through
the Buy Board Cooperative Network Contract Nos. 698-23, 745-24, 746-24, and an authorized dealer for
Skeeter Emergency Vehicles, LLC, through the Houston-Galveston Area Council of Governments (H-
GAC) Cooperative Purchasing Program Contract No. FS12-23, for the purchase and repairs of fire
apparatus and equipment for the Fleet Services Department; providing for the expenditure of funds therefor;
and providing an effective date (File 8814 – awarded to Siddons Martin Emergency Group, LLC, for one
(1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $28,003,500.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton Fleet Services Department is establishing a contract for the purchase of fire apparatus
and associated emergency equipment, as well as providing maintenance, parts, and repairs of existing and
future emergency services equipment. The Fire Department has standardized the fire apparatus fleet to
Pierce-manufactured units. Standardization of the fleet allows for greater efficiency with repairs,
maintenance, part supplies, and equipment purchases. In Texas, Siddons Martin Emergency Group, LLC is
the sole approved provider of Pierce engines, aerials, trucks, and associated equipment. They have multiple
service providers in Texas, including a location in Denton.
The Fleet Services Department strategizes asset management, including planning for new acquisitions and
asset replacement, integrated within the City’s annual budget process. With emergency apparatus having
an estimated life cycle of ten (10) years of frontline service and five (5) years in reserve, it is vital to plan
replacements years in advance. Due to the build time for emergency apparatus, having a contract will allow
the City to reserve spots on the build line utilizing a, no obligation, letter of intent which helps reduce lead
time and offers the ability to receive significant pre-pay discounts, if the City chooses, for the purchase of
pre-planned additions and replacements.
The asset replacement projections are determined through a combination of asset lifecycle analysis,
operational demands, and budget considerations. Fleet Services utilizes a 15-point maintenance system to
track the age, usage, and maintenance history of assets to identify when replacements are necessary to
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
maintain a cost-efficient and safe fleet. Additions are based on projected department growth, service
expansions, or new operational requirements that necessitate increased fleet capacity. The contract value is
based on historical spending levels and includes estimates for future assets and services.
Estimated Contract Expenses
Category FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Total
Asset Additions $ - $3,550,000 $3,650,000 $3,750,000 $3,850,000 $14,800,000
Asset Replacements - 3,100,000 1,700,000 1,750,000 1,800,000 8,350,000
Repair Services 660,000 680,000 700,000 730,000 750,000 3,520,000
Sub Total $660,000 $7,330,000 $6,050,000 $6,230,000 $6,400,000 $26,670,000
Contingency 5% 33,000 366,500 302,500 311,500 320,000 1,333,500
Total $693,000 $7,696,500 $6,352,500 $6,541,500 $6,720,000 $28,003,500
Pricing obtained through the Buy Board Cooperative Purchasing Network and the H-GAC Cooperative
Purchasing Network have been competitively bid and meet the statutory requirements of Texas Local
Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On June 6, 1995, City Council approved the interlocal agreement with the H-GAC Cooperative Purchasing
Network (Ordinance 1995-107).
RECOMMENDATION
Award a contract with Siddons Martin Emergency Group LLC, for the purchase and repairs of fire apparatus
and equipment for the Fleet Services Department, in a one (1) year, with the option for four (4) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $28,003,500.
PRINCIPAL PLACE OF BUSINESS
Siddons Martin Emergency Group, LLC
Houston, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
Buy Board Contract 698-23 expires on May 31, 2026, 745-24 expires on September 30, 2027, and 746-24
expires on September 30, 2027. HGAC Contract FS12-23 expires on November 30, 2027.
FISCAL INFORMATION
These products and services will be funded through the Capital Improvement Budget. Requisitions will be
entered on an as-needed basis. The budgeted amount for this item is $28,003,500. The City will only pay
for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Presentation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.