Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: June 17, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a sixth amendment to a contract between the City of Denton and Schneider
Electric Smart Grid Solutions, LLC, formerly Telvent USA, LLC, amending the contract approved by City
Council on May 7, 2013, in the not-to-exceed amount of $491,813.75; said sixth amendment to continue to
provide vendor support of the Denton Municipal Electric (DME) ArcFM solution and associated software
modules, along with new hardware and software upgrades; providing for the expenditure of funds therefor;
and providing an effective date (RFP 8764 – providing for a five (5) year term and an additional sixth
amendment expenditure amount not-to-exceed $357,500.00). The Public Utilities Board recommends
approval (6 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
DME is currently using ArcFM Suite of products, including but not limited to ArcFM Editor, ArcFM Fiber,
Responder OMS, ArcFM Viewer, and we have migrated to the latest version of ArcFM XI suite.
The ArcFM Electric GIS software allows DME the capability to run database queries on the transmission
and distribution electric systems infrastructure and fiber communications infrastructure, and create
engineering and operations maps. The electric GIS has become a core product for DME and is now used to
provide GIS data that assists with financial fixed asset accounting, budget preparations, and presentations
requiring governing board approvals, distribution engineering analysis, and outage management tracking
and reporting. Over time, there have been other software programs that have had integrations to the
Schneider suite of software that require continued maintenance and support.
Project Description Estimated 5-Year Expenditure
Year 1 -12/1/2026 – 11/30/2027 $65,000
Year 2 -12/1/2027 – 11/30/2028 65,000
Year 3 -12/1/2028– 11/30/2029 65,000
Year 4 -12/1/2029 – 11/30/2030 65,000
Year 5 -12/1/2030 – 11/30/2031 65,000
Contingency 32,500
Total $357,500
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 567 prospective suppliers, including fifteen (15) Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. One (1) proposal was received, and references were checked to ensure
the vendor can provide the services requested in the Scope of Work. The department is awarding the
contract to Schneider Electric Smart Grid Solutions, LLC.
NIGP Code Used for Solicitation:
920 - (Service Only) - Data Processing,
Computer, Programming, and Software
Services
Notifications sent for Solicitation sent in IonWave: 567
Number of Suppliers that viewed Solicitation in IonWave: 35
HUB-Historically Underutilized Business Invitations sent out: 88
SBE-Small Business Enterprise Invitations sent out: 219
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 7, 2013, City Council approved a contract with Telvent USA, LLC, in the not-to-exceed amount
of $491,813.75 (Ordinance 2013-118).
On October 18, 2016, City Council approved Amendment 1 with Telvent USA, LLC, in the not-to-exceed
amount of $129,401.00 (Ordinance 2016-322).
On August 8, 2018, Purchasing approved Amendment 2 with Telvent USA, LLC, in the not-to-exceed
amount of $4,667.00.
On March 3, 2020, City Council approved Amendment 3 with Telvent USA, LLC, in the not-to-exceed
amount of $142,000.00 (Ordinance 20-498).
On April 8, 2022, Purchasing executed a Name Change with Schneider Electric Smart Grid Solutions, LLC,
formerly Telvent USA, LLC.
On August 16, 2022, City Council approved Amendment 4 with Schneider Electric Smart Grid Solutions,
LLC, in the not-to-exceed amount of $95,000.00 (Ordinance 22-1504).
On June 18, 2024, City Council approved Amendment 5 with Schneider Electric Smart Grid Solutions,
LLC, in the not-to-exceed amount of $95,000.00 (Ordinance 24-1198).
On June 9, 2025, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award Amendment No. 6 with Schneider Electric Smart Grid Solutions, LLC, to continue to provide vendor
support of the Denton Municipal Electric (DME) ArcFM solution and associated software modules, along
with new hardware and software upgrades, in a five (5) year not-to-exceed amount of $357,500.
PRINCIPAL PLACE OF BUSINESS
Schneider Electric Smart Grid Solutions, LLC
Fort Collins, CO
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded from DME TechOps Operating budget account 600750.7899.9210.
Requisitions will be entered on an as-needed basis. The budgeted amount for this item is $357,500. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance, Contract, Ordinances, Amendments, and Name Change
Exhibit 3: Ordinance and Amendment 6
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jerry Looper, 940-349-7676.
Legal point of contact: Marcella Lunn at 940-349-8333.