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Exhibit 3 - PresentationCaterpillar construction equipment purchase, repairs, and rental Holt Texas, Ltd. Fleet Services -8805 Tom Gramer Director of Facilities & Fleet 6/17/2025 File ID 25-1070 1 •The City of Denton Fleet Services Department purchases, repairs, maintains, and rents various types of Caterpillar Construction Equipment utilized by several departments that supports City’s services. •Construction equipment is utilized by multiple departments to provide various services including movement of bulk materials using loaders and excavators. •The proposed contract allows for the purchase, rental and repair of assets utilized by several departments; such as Wastewater, Drainage, and Solid Waste. •The repair services provided by this contract ensure that assets requiring specialized diagnostic equipment and technical knowledge remain operational while rental allows departments to respond to fluctuating needs without a long-term commitment. •All vehicle and equipment acquisitions will be processed through the City’s budgeting processes. •The City will only pay for services rendered and is not obligated to pay the full contract amount unless needed. 2 Buy Board Cooperative Caterpillar construction equipment purchase, repairs and rental June 17, 2025 25-1070 3 Contract Estimate Category FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Total Asset Additions $ -$420,000 $870,000 $900,000 $920,000 $3,110,000 Asset Replacements 2,050,000 2,530,000 1,310,000 1,340,000 920,000 8,150,000 Repair Services 530,000 560,000 600,000 640,000 680,000 3,010,000 Sub Total $2,580,000 $3,510,000 $2,780,000 $2,880,000 $2,520,000 $14,270,000 Contingency 5%129,000 175,500 139,000 144,000 126,000 713,500 Total $2,709,000 $3,685,500 $2,919,000 $3,024,000 $2,646,000 $14,983,500 Department FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Total Beneficial Reuse 1 1 Drainage/Streets/Water 3 2 5 Solid Waste 2 2 2 2 2 10 Total 2 5 3 4 2 16 Contract Estimate by Year Acquisitions by Department The charts highlight the contract’s estimated cost breakdown by fiscal year and the projected acquisition schedule based on the addition and replacement of assets, both of which will be routed through the City’s collaborative budgeting process. Asset Acquisition Example 2018 Trash Compactor. Acquisition Price: $1,032,162.00 June 17, 2025 25-1070 Recommendation Staff recommends approval of a one-year, with four additional one-year extensions, in the total five-year not-to-exceed amount with Holt Texas, Ltd. for $14,983,500. 4June 17, 2025 25-1070 Questions? 5June 17, 2025 25-1070