Exhibit 3 - PresentationCaterpillar construction equipment purchase,
repairs, and rental
Holt Texas, Ltd.
Fleet Services -8805
Tom Gramer
Director of Facilities & Fleet
6/17/2025
File ID 25-1070
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•The City of Denton Fleet Services Department purchases, repairs, maintains, and rents various types of Caterpillar Construction
Equipment utilized by several departments that supports City’s services.
•Construction equipment is utilized by multiple departments to provide various services including movement of bulk materials using loaders
and excavators.
•The proposed contract allows for the purchase, rental and repair of assets utilized by several departments; such as Wastewater, Drainage,
and Solid Waste.
•The repair services provided by this contract ensure that assets requiring specialized diagnostic equipment and technical knowledge
remain operational while rental allows departments to respond to fluctuating needs without a long-term commitment.
•All vehicle and equipment acquisitions will be processed through the City’s budgeting processes.
•The City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
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Buy Board Cooperative
Caterpillar construction equipment purchase, repairs and
rental
June 17, 2025 25-1070
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Contract Estimate
Category FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Total
Asset Additions $ -$420,000 $870,000 $900,000 $920,000 $3,110,000
Asset Replacements 2,050,000 2,530,000 1,310,000 1,340,000 920,000 8,150,000
Repair Services 530,000 560,000 600,000 640,000 680,000 3,010,000
Sub Total $2,580,000 $3,510,000 $2,780,000 $2,880,000 $2,520,000 $14,270,000
Contingency 5%129,000 175,500 139,000 144,000 126,000 713,500
Total $2,709,000 $3,685,500 $2,919,000 $3,024,000 $2,646,000 $14,983,500
Department FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 Total
Beneficial Reuse 1 1
Drainage/Streets/Water 3 2 5
Solid Waste 2 2 2 2 2 10
Total 2 5 3 4 2 16
Contract Estimate by Year
Acquisitions by Department
The charts highlight the contract’s estimated cost breakdown by fiscal year and the projected
acquisition schedule based on the addition and replacement of assets, both of which will be
routed through the City’s collaborative budgeting process.
Asset Acquisition Example
2018 Trash Compactor.
Acquisition Price: $1,032,162.00
June 17, 2025 25-1070
Recommendation
Staff recommends approval of a one-year, with four additional
one-year extensions, in the total five-year not-to-exceed amount
with Holt Texas, Ltd. for $14,983,500.
4June 17, 2025 25-1070
Questions?
5June 17, 2025 25-1070