Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: June 17, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Connect Technology Group, LLC, through The
Interlocal Purchasing System (TIPS) Cooperative Program Contract No. 230105 for structured data cabling
services for the Technology Services Department; providing for the expenditure of funds therefor; and
providing an effective date (File 8810 – awarded to Connect Technology Group, LLC, for one (1) year,
with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $360,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
The City of Denton requires structured data cabling services (both voice and data) for smaller renovation
projects, as well as impromptu requests within existing facilities. Structured cabling is necessary for
telephones and computers to connect to the network for employees to be able to use network resources,
internet, and applications.
Estimates are lower than historical five (5) year expenditures due to a change in how this contract has been
used in the past. Capital Projects had been using this contract for structured cabling work in construction
projects to modify or build City facilities. Going forward, Capital Projects will no longer use this contract
and will go through their own bidding process for these goods and services separately under the specific
project umbrella. This contract will now only be used for internal work required by Technology Services
or Facilities, resulting in a smaller five (5) year authorization amount.
Pricing obtained through The Interlocal Purchasing System has been competitively bid and meets the
statutory requirements of Texas Local Government Code 271.102.
Below are the estimated expenditures for cabling services:
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Project Description Estimated 5-Year Expenditure
Year 1 $60,000
Year 2 60,000
Year 3 60,000
Year 4 60,000
Year 5 60,000
Contingency for additional support hours 60,000
Total $360,000
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, City Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
RECOMMENDATION
Award a contract with Connect Technology Group, LLC, for structured data cabling services for the
Technology Services Department, in a one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed $360,000.
PRINCIPAL PLACE OF BUSINESS
Connect Technology Group, LLC
Carrollton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. This TIPS contract expires on May 31, 2028
FISCAL INFORMATION
These products and services will be funded through Technology Services operating account numbers
830200.7877 & 830200.7879, and also the using department’s budget. Requisitions will be entered on an
as-needed basis. The budgeted amount of this item is $360,000. The City will only pay for services rendered
and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.