Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: June 17, 2025
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Lexipol, LLC through the Sourcewell Cooperative
Purchasing Network Contract No. 011822-LXP, for the purchase of the Lexipol System, including software
licenses and maintenance services for the Police Department; authorizing the expenditure of funds therefor;
and providing an effective date (File 8847 – awarded to Lexipol, LLC, for one (1) year, with the option for
four (4) additional one (1) year extensions, in the total five (5) year in the not-to-exceed amount of
$230,743.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The department has used Lexipol, a web-based platform, as its policy development and management tool
since 2018. Lexipol provides base policies that have been reviewed by a team of public safety experts and
attorneys to ensure they are legally defensible, state-specific, and comply with the Texas Police Chiefs
Association's Best Practices accreditation program. The department can modify the base policies to fit the
organization's specific needs or nuances. When there is a change to case law or legislative updates, Lexipol
automatically provides updates to any affected policies. This saves the department a significant number of
resources that would otherwise be required to constantly monitor, research, evaluate, and vet necessary
changes.
Lexipol provides enhanced accountability by requiring each employee to acknowledge new or updated
policies, and administrators can run reports to track those acknowledgments. A mobile phone application
allows the policies to be accessible to officers on the street. In addition to these benefits, Lexipol has daily
training bulletins (DTBs) to reinforce the content of the policies.
The department also utilizes PoliceOne Academy as a source of online training for members on various
topics. The availability of online training allows officers to complete training during their assigned shifts,
thus mitigating the need to send them off-site for instructor-led training. PoliceOne Academy also allows
the department to craft custom online training for department members as needed. The system allows
training supervisors to create learning lesson plans and administrators to run reports on training completion
and tracking.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Projected Spend
2025-26 2026-27 2027-28 2028-29 2029-30 Total
Policy and
Manuals
$29,289.75 $30,754.24 $32,291.95 $33,906.55 $35,601.87 $161,844.36
PoliceOne
Academy
10,346.01 10,657.17 10,976.19 11,304.54 11,644.38 54,928.29
Single Sign On 936.00 964.08 993.00 1,022.79 1,053.48 4,969.35
Contingency 2,028.59 2,220.20 2,324.07 2,427.90 9,000.76
Total $40,571.76 $44,404.08 $46,481.34 $48,557.95 $50,727.63 $230,742.76
Pricing obtained through Sourcewell Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, City Council approved the interlocal agreement with Sourcewell (Ordinance 20-197).
RECOMMENDATION
Award a contract with Lexipol, LLC, for the purchase of the Lexipol System including software licenses
and maintenance services for the Police Department, in a one (1) year, with the option for four (4) additional
one (1) year extensions, in the total five (5) year in the not-to-exceed amount of $230,743.
PRINCIPAL PLACE OF BUSINESS
Lexipol, LLC
Frisco, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. This Sourcewell contract expires on March 23,
2026.
FISCAL INFORMATION
These services will be funded from Tech Services Projects account 830003.7804. Requisitions will be
entered on an as-needed basis. The budgeted amount for this item is $230,743.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Bryan Cose, 940-349-7998.
Legal point of contact: Marcella Lunn at 940-349-8333.